Promotional Review Team Ops Analyst, GI

About the role: 

Join Takeda asanAnalyst, Promotional Review Management partner where you'll be responsible for serving as a strategic business liaison across functional stakeholders (e.g. Commercial, Medical, Legal and Regulatory) to efficiently and effectively facilitate Takeda's advertising and promotional material review process (PRT) and drive PRT alignment with commercial strategies and priorities. 

How you will contribute: 

• Coordinate and facilitate effective and efficient PRT review meetings, managing the needs of cross-functional stakeholders. 

• Work with assigned Takeda brand teams to understand commercial strategies,identifyimportant upcoming projects/events,andanticipateresulting business needs and priorities for advertising and promotional material development,reviewand approval. 

• Forecast demand for PRT review and approval of materials for assigned brands. Establish and maintain strategic trusting relationships with cross-functional stakeholders, guiding and influencing collaborative activities and mutual decision-making. 

• Manage a Review Track with Priority designation or maturing brands, as needed. 

• Proactively identify and implement opportunities for PRT process improvement. 

• Exhibit a solid foundation in Leadership abilities – strategic thinking, innovation, collaboration, and focus. 

ACCOUNTABILITIES: 

Project Management – 30% 

• Forecast demand for PRT review and approval of materials with assigned franchise brands. 

• Understanding ofcommercial strategy, businessneedsand upcoming key initiatives/ events. 

• Promote prioritization of brand projects/materials through PRT based onunderstanding ofbusiness priorities, needs, volume, and complexity of materials. 

• Coordinate and facilitate effective and efficient PRT review meetings, managing the needs of cross-functional stakeholdersin order tomeet business needs. 

• Anticipate challenges and offer recommendations and solutions to franchise brand project owners.

• Manage and track high priority items and coordinate withthe productionteam to ensure items are approvedin a timely manner.

• Communicate timely and accurate information about project progress across teamsin order toprioritize and meet timeline and quality standards.

• Actively participate in internal Marketing Services team meetings.

Process – 30%

• Develop and maintain subject matter expertise on the advertising and promotional materials review and approval process (PRT) and support Veeva Vault system (e.g. routing, approval and production of marketing tools).

• Maintain working knowledge of and adherence to relevant internal Takeda policies, Standard Operating Procedures (SOPs) and guidelines (e.g. corporate branding, corporate and commercial operations compliance, promotional material development guidelines).

• Identify and share best practices and lessons learned to enhance overall functional and business successes.

• Prioritize and multi-task to enhance productivity and manage workload in a fast-paced, rapidly changing environment.

• Deliver training with internal and external PRT stakeholders as needed and serve as a "go to resource" for PRT needs.

• Share PRT process metrics with assigned franchise brand(s) and coordinate with Marketing Services Manager to provide insights and discuss improvement opportunities with relevant brand teams.

• Continuously identify and recommend process innovations with a focus on optimizing the effectiveness and efficiency of the support provided to the franchise brand teams (e.g. yield improved customer satisfaction, reduce review cycle time).

Stakeholder Management – 30%

• Coordinate with assigned Takeda brand teams to understand commercial strategies, identify important upcoming projects/events, and anticipate resulting business needs and priorities for advertising and promotional material development, review and approval.

• Provide active support and drive understanding of cross functional reviewteam– Commercial, Medical, Legal, and Regulatory – guiding review meeting activities and helping to create solutions to address business needs.

• Establish common ground between team members with divergent views and goals.

• Strengthenpartnerships with franchise brand teams and reviewers through excellent customer service, promoting the vision and value of the Marketing Services team.

• Encourage accountability and responsibility that enables others to act with integrity.

• Provide training of all partnersonPRT process and expectations.

KEY SKILLS AND COMPETENCIES

• Demonstrates important, creative thinking and problem-solving skills, and the ability to produce clear and concise written and verbal communications.

• Demonstrates effective facilitation skills to ensure understanding across cross-functional stakeholders and ability to influence without authority.

• Demonstrates market-specific knowledge (e.g.Takeda products, competitors, disease state, customer types) and knowledge of existing and latest technologies within functionalareas.

• Ability to prioritize and multi-task in a fast-paced environment, manage several projects simultaneously, meet deadlines, and communicate potential conflictstoleadership.

• Demonstrates understanding and experience with implementing and ensuring compliancewithprocedural requirements for government reporting – Sunshine Act for Healthcare professionals.

• Exhibits a high degreeofcustomer service and relationship building abilities.

• Exhibits a high degree of cross-functional customer service and relationship building abilities.

• Demonstrates highly results-oriented focus on creating measurable value for brand teams and the patients they support.

COMPLEXITY AND PROBLEM SOLVING

• Make complex decisions involving multiple constituencies using fact-based analysis.

• Prioritize based on agreed business needs and related budgets.

• Quickly assess important situations and identify issue resolution.

• Define processes and guidelines that can be applied across all franchise teams.

Minimum Requirements/Qualifications:

Required

• Bachelor's Degree plus 3 years in account and/or project management experience or High School Diploma plus 5 years of account and/or project management experience

• Project management and organizational skills

• Proficiency in Microsoft Office Suite

Preferred

• Experience working with advertising and promotional process

• Marketing experience preferred

• Experience working in regulated operations environment preferred

• Experience working with cross-functional groups and teams to achieve common goals preferred

• Veeva Vault experience