Site Communication Lead

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Job Description

OBJECTIVES/PURPOSE

• Manage strategy and embed new culture across the site.
• Contribute to develop Best-in-class organization, by internal/external communications providing right contents on right time to right people in right ways
• Ensure employees of organisations are kept informed and motivated through several channels, such as intranet, email bulletins, social media, regular newsletters and townhall meeting.
• Establish strong presence of Hikari plant to contribute site business strategy
• Work closely with SLTs, establish organisational messages and keep staff informed for capability developments.
• Cultivate proactive communication skills and systems to develop, support, and promote goals in GMS (Global Manufacturing & Supply) -Japan
• Formulate their organization’s internal response to crisis PR situations.

ACCOUNTABILITIES

• Fulfill the site with highly motivated employees in all levels of employee.
• Create and execute an effective GMS and GQ (Global Quality) communications strategy to engage stakeholders and develop Takeda’s reputation: Within the Japan Region to inform, engage and inspire local employees / within GMS/GQ community / Across the wider Takeda organization providing visibility on the contributions of the Japanese plants to Takeda’s strategy, goals and priorities / Externally, based on key events in Hikari to enhance our reputation with partners, potential employees, and other stakeholders. Act as a spokesperson.
• Establish and run a network of site communicators in Hikari, Japan and GMSGQ globally.
• Develop capabilities of the GMS and GQ communicators in Hikari.
• Engage in various projects to ensure successful outcome through proactive and detail oriented communication planning and execution in Hikari.
• Establish and maintain tools, channels and processes to ensure effective communications cascade and aligned localization of global campaigns, initiatives and projects on site level.
• Support global and regional media / initiatives in line with GMS strategy.
• Build strong relationship with all communicators in Japan (R&D, Japan Pharma Business Unit, and Corporate Communication) to realize the best-in-class organization

DIMENSIONS AND ASPECTS

Technical/Functional (Line) Expertise

• In-depth knowledge of all aspects of communications including executive, internal and external communications, crisis management, and public relations etc.
• Demonstrated experience in creating strategic communication plans.
• Fluent business level Japanese/English capability,writing, editing and verbal communication skills.
• Experience in pharmaceutical industry to explain key activities in the value chains
• Strong learning and adaptable skills in digital technology

Leadership

• Direct / indirect influence on Leadrship Teams to guide effective communication
• Direct / indirect influence on Leadership Team to build effective communication capability.
• Influence on the global team for GMS-Japan to be presented/exposed in a good and timely manner
• Drive reputation improvement for Hikari plant & GMS-Japan internally and externally.
• Enhancement of speak-up culture through establishing the safe communication environment.

Decision-making and Autonomy

• Communication strategy for Hikari plant
• Facilitating or cordinating senior level decision making in relation to communication.
• Ability to present sound and well-reasoned arguments to convince others.
• Ability to draw from a range of strategies to persuade people in a way that results in agreement or behaviour change.

Interaction

• Hikari Site Leadership Team,
• Teams, Projects and Employees in Hikari
• Other Business Units Communication community
• Global GMSGQ and Japan Communication team
• Media / External stakeholders (as needed)
• External artwork vendors (as needed)

Innovation

• Knowledge on latest communication tools / digital technology
• Basic knowledge and undersanding on scientific technology and supply chain
• Ability to select the best technology to support communication strategy

Complexity

• Matrix of the stakeholders relationships and communication flow / handle multi-culture
• Invisible / uncountable and difficult to quantify outputs / effects
• Indirect influence (via communication tools / media).

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

• Bachelor degree in the related fields (eg. Communication, MBA)
• Extensive relevant communication role experience (4R) in large complex organisation(s) with multiple stakeholders (including matrix relationships). Ideally previous industry related experience, international company experience, multi-cultural environment.
• Minimum of 5 years communication or equivalent experience
• Demonstrated solid ethics and integrity
• Fluent business level Japanese/English capability, writing and verbal communication skills
• Skills for communication with media
• Strong presentation and facilitation skill
• Business acumen and commercial awareness
• Openness and flexibility to deal with and communicate change effectively
• Excellent critical thinking skills and the ability to exercise good judgment and solve problems quickly and effectively
• Manufacturing and / or QAQC knowledge and experience are preferable
• Experience working in customer relations is preferable
• Experience in GMP workplace is preferable
• Preferred to have experience in managing team with applicable EHS perspectives such as waste, waste water, exhaust gas, noise, GHG reduction, health, and safety. (5 years for department head and 3 years for Group Managers)
• Preferred to have experience in ISO 14001/45001 management system to carry out continuous improvement of site.

ADDITIONAL INFORMATION

• This position offers an experienced individual a significant opportunity to establish best practices of communications in globalized company.
• Some international travel will be required
• This job description is not designed to be a complete list of all duties and responsibilities required of the position.

Takeda Compensation and Benefits Summary:

• Allowances: Commutation, Housing, Overtime Work etc.

• Salary Increase: Annually, Bonus Payment: Twice a year

• Working Hours: Headquarters (Osaka/ Tokyo) 9:00-17:30, Production Sites (Osaka/ Yamaguchi) 8:00-16:45, (Narita) 8:30-17:15, Research Site (Kanagawa) 9:00-17:45

• Holidays: Saturdays, Sundays, National Holidays, May Day, Year-End Holidays etc. (approx. 123 days in a year)

• Paid Leaves: Annual Paid Leave, Special Paid Leave, Sick Leave, Family Support Leave, Maternity Leave, Childcare Leave, Family Nursing Leave.

• Flexible Work Styles: Flextime, Telework

• Benefits: Social Insurance, Retirement and Corporate Pension, Employee Stock Ownership Program, etc.

Important Notice concerning working conditions:

• It is possible the job scope may change at the company’s discretion.

• It is possible the department and workplace may change at the company’s discretion.

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