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Job Description

Job Title:  Business Admin

Location:  Ho Chi Minh city, Vietnam

About the role: 

The job requires the person to manage for the Business events and conferences from pre-event planning; manage registration and attendance; set and manage budgets; research venue; manage relationships with attendees to ensure the event’s success; oversee the on-day logistics of all events, run post-event follow up with participants and evaluate events.

How you will contribute: 

Tender Management & Sales Reporting (60%)

• Cooperate with cross-function and distributor in tender process
  • Prepare tender documents to support all tender submission on time
  • Monitor tender status and report to National Sales Manager and Regional Manager on time
  • Analyse and report actual performance vs. quota
• Manage centralized database that support field force activities, including tender, sales report, HCP database, internal systems and tools (eg. CHARM, Ariba, etc.)
  • Coordinate with Business Operation and field force to update sales report, follow up sales performance (In-arms, In market sales) for routine operational planning activities (eg. S&OP meeting, territory planning etc.)

Administration Activities of Field Force (40%)

• Manage the administration and process to support the execution of all field force led activities (eg. Hospital meeting, mini-symposium, third party congress and symposium led by field force, etc.)
• Coordinate with other Business Support colleagues to organize Marketing led activities or Medical led activities (eg. Takeda organized meeting & events (TOME), third party congress and symposium, material assets from marketing or medical for FF (eg. Poster, leaflet, booklet, etc.))
• Typical tasks can be named as follow (but not limited to):
  • Follow up with medical association, HCO or provincial SOH to support logistics and documents in implementing the business events and activities as plan.
  • Archive all documents and materials submitted dossier for further reference.
  • Coordinate 3rd party support for registration the program.
• Support National sales managers (NSM) (both Strategic customers and General & Public customers) to in meeting minutes, sales reports etc.
• Be responsible for all admin activities for field force (both Strategic Customers and General & Public Customers teams)
• Coordinate with other functions within Vaccine BU and/or other departments in Takeda to organize or implement internal activities and projects of BU or of company when required.
• Support other ad hoc work related or assigned from time to time.

Ethics & Compliance

• Follow all rules, principles and SOPs of Takeda global and Takeda VN for all activities.
• Be the gate keeper and adviser to Vaccine Field force in complying to company’s SOP, local regulation and Takeda-ism when implementing all activities led by field force.

What you bring to Takeda: 

• College Degree
• Good command of English (reading, writing) and conversational English speaking
• A minimum of 2 years of experience in sales or marketing support for pharmaceutical companies
• Experience in working on administration tasks with provincial department of health, hospitals, institutes; experience in working with vaccination centers and CDC is a plus
• Pursue values of integrity
• Details and process oriented
• Well-organized and self-disciplined
• Proactive in planning tasks and activities and in working with cross functions
• Good interpersonal skills
• Able to work as an individual and in a team

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

Empowering our people to shine:

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

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