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Executive Assistant

Rome, Latium
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The Europe & Canada (EUCAN) Business unit supports Takeda's mission at a regional level and as the leader in rare diseases and specialty care, we champion better health and a brighter future for patients, healthcare providers and our people.

Across the EUCAN BU, patients come first in every decision we make. We develop strategic partnerships which deliver value for society and create a culture within which our people can thrive and reach their full potential.

Our mission is to empower and enable our people to fulfill their potential by embracing diversity and creating a high-performance, collaborative working environment. In the EUCAN region integrity is one of our key values. We put patients, trust and reputation before business and this is one of the main reasons why our people choose to work here.

Job ID R0151855 Date posted 05/09/2025 Location Rome, Latium

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Job Description

About the role:

The Executive Assistant, provides advanced administrative and secretarial services to the organization. This role supports high-level executives by managing schedules, keeping relationships with Trade Associations, preparing documents and facilitating communication, contributing to the smooth operation of the executive office. Ideally the candidate should have good project management skills.

How you will contribute:

  • Manage executive schedules, ensuring efficient use of time and resources

  • Communicate effectively with internal and external stakeholders, representing the executive office professionally

  • Prepare and format documents, demonstrating advanced proficiency in business software

  • Uphold the highest standards of confidentiality, safeguarding sensitive information

  • Serve as an effective intermediary, facilitating clear communication between the executive and others

  • Provide guidance and support to junior administrative staff, enhancing team capabilities

  • Analyze and address administrative challenges, applying creative problem-solving skills


Skills and qualifications:

  • Degree in Economics or Similar

  • Fluent in Italian

  • Fluent in English

  • Manages executive schedules with precision, ensuring efficient use of time and resources

  • Communicates effectively with internal and external stakeholders, representing the executive office professionally

  • Prepares and formats documents, demonstrating advanced proficiency in business software

  • Upholds the highest standards of confidentiality, safeguarding sensitive information

  • Serves as an effective intermediary, facilitating clear communication between the executive and others

  • Provides guidance and support to junior administrative staff, enhancing team capabilities

  • Analyzes and addresses administrative challenges, applying creative problem-solving skills


At this level, you will leverage your expertise to contribute to the development of materials, concepts, and techniques. You will demonstrate creative problem-solving skills, anticipate broader implications of assignments, and may provide support to high-level executives. You will handle complex tasks that require independent action, initiative, and may involve guiding less experienced staff. Extensive knowledge and advanced skills in various processes, procedures, and systems are essential. Your role will often require strategic communications with external and internal stakeholders, and you will work autonomously with minimal supervision, occasionally mentoring less experienced team members.

Locations

Rome, Italy

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time
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Success profile

What makes a successful team member within EUCAN at Takeda?

  • Agile
  • Analytical
  • Enthusiastic
  • Ambitious
  • Collaborative
  • Entrepreneurial
Believe in your own ability to do things you want to do. If you do that, things will happen.

Heena Howitt - Country Medical Lead Genetic Diseases

  • Takeda named Global Top Employer for seventh consecutive year. Recognized for our culture and way of working, we’re one of only 17 companies to receive Top Global Employer® status for 2024.
  • About Takeda At Takeda, there is an unwavering commitment to putting patients first, and to creating a workplace that is underpinned by empowerment and focused on diversity, collaboration and steadfast values.
  • Europe & Canada Business Unit Takeda in Europe and Canada (EUCAN) is delivering leading innovations in oncology, gastroenterology and rare diseases to provide better health and a brighter future for patients.

Working at Takeda

  • Inclusion

    Here, you will feel welcomed, respected, and valued as a vital contributor to our global team.
  • Collaboration

    A strong, borderless team, we strive together towards our priorities and inspiring mission.
  • Innovation

    Bold initiatives, continuous improvement, and creativity are at the heart of how we bring scientific breakthroughs from the lab to patients.
  • Top Workplace

    Recognized for our culture and way of working, we’re one of only 17 companies to receive Top Global Employer® status for 2024.
  • Work-Life

    Our people-first mission extends beyond patients to include their families, communities, and our own Takeda family.
  • Empowerment

    Through trust and respect, you will have genuine support from leaders, managers, and colleagues to do your best work.

We're Steadfast In Our Commitment to Four Key Imperatives

Patient


Responsibly translate science into highly innovative medicines and accelerate access to improve lives worldwide.

People


Create an exceptional people experience.

Planet


Protect our planet.

Data & Digital


Transform Takeda into the most trusted, data-driven, outcomes-based biopharmaceutical company.

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