Staff, Payable Finance Solutions, Takeda Business Solutions, Japan

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Job Description

OBJECTIVES

Position summary
Takeda Business Solutions (TBS) is a global function and key business partner for Takeda. TBS is committed to creating an exceptional experience where you feel supported & confident in our solutions, across Finance, Procurement and HR. We create value for the business by freeing up employees’ time to better focus on patients and core operations. TBS is a driver of the latest technology and next generation capabilities in artificial intelligence, robotics, automation, and analytics, while being agile at scale. We have established a global network of core hubs and delivery centers to better anticipate needs and operate in a seamless, collaborative way.

The position being described, Payable Finance Solutions Staff role, reports directly to the Payable Finance Solutions Lead (TBS-J PS-PFS Lead). The position is accountable for delivering solutions related to Invoice Payment process.
To aim Operational Excellence, need to collaborate with Global TBS Procurement Solutions team, and TBS-Japan other teams. To be fully accountable for our performance, consider Automation by implementing Digitalization (Generative AI/ Robotic Process Automation) to business processes and promote saving for each department end user and own team members.

ACCOUNTABILITIES

[Major Responsibilities]

• Design and maintain Invoice payment process using Invoice Track system, other tools and solutions.
• Investigating the issues or inquiries from TBS PFS - AP team and responding to inquiries from requesters regarding invoice payment process (in cooperation with the TBS Solution Hub team, which handles primary reception).
• Responding to technical issues with Invoice Track system in cooperation with global and IT staff.
• Continuous improvement on a global scale based on the concept of global harmonization.
• Checking compliance (legal and accounting requirements for invoices) related to invoice payment process and improving by coordinating with each business unit requesters and vendors.
• Continuously improving productivity and improving people experience by promoting optimization, standardization, and efficiency of invoice payment processes and systems to be best in class based on the current and future needs of the business.
• Promoting automation by implementing digitalization (AI/RPA) in business processes
• Updating the invoice Payment operation manuals or other documents.

CAPABILITIES

【Competencies】

• Innovative mindset but balance between challenges and risks
• Resilience to drive results.
• Change management capability.
• Excellent communication and interpersonal skills
• Unwavering integrity with confidence and self-awareness
• Ability to build and maintain strong relationships with key business stakeholders.
• Drive for results, Engage others, Lead change, Develop capabilities.

【Skills & Knowledge】

Required:

• Basic Accounting knowledge, especially in Accounts Payable area
• Communication and interpersonal skills
• Practical experience of ERP systems (e.g. SAP Finance module, Ariba Guided Buying, Invoice track)
• Understanding of controls, GDPR and SOX compliance
• Solutions mindset
• Strong analytical and problem-solving skills, including conflict management skills.
• Project management methodologies (e.g. Agile solution development)
• Continuous Improvement methodologies (e.g. Lean Six Sigma)

Preferred:

• People management experience to motivate and grow others based on talent and capabilities.
• Deep understanding of Source To Pay (S2P) end to end process.
• Operational Finance experience (e.g. Master Data Management, Treasury)
• Knowledge of the pharmaceutical industry

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Takeda Compensation and Benefits Summary:

• Allowances: Commutation, Housing, Overtime Work etc.

• Salary Increase: Annually, Bonus Payment: Twice a year

• Working Hours: Headquarters (Osaka/ Tokyo) 9:00-17:30, Production Sites (Osaka/ Yamaguchi) 8:00-16:45, (Narita) 8:30-17:15, Research Site (Kanagawa) 9:00-17:45

• Holidays: Saturdays, Sundays, National Holidays, May Day, Year-End Holidays etc. (approx. 123 days in a year)

• Paid Leaves: Annual Paid Leave, Special Paid Leave, Sick Leave, Family Support Leave, Maternity Leave, Childcare Leave, Family Nursing Leave.

• Flexible Work Styles: Flextime, Telework

• Benefits: Social Insurance, Retirement and Corporate Pension, Employee Stock Ownership Program, etc.

Important Notice concerning working conditions:

• It is possible the job scope may change at the company’s discretion.

• It is possible the department and workplace may change at the company’s discretion.

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