Travel & Expenses Lead

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Job Description

Takeda Business Solutions (TBS) is a function within Takeda with the objective of enabling Takeda’s business strategy, delivering simplification and cost reduction, improving service and providing a transformation engine for continuous improvement for Takeda. ‘Creating an exceptional experience where you feel supported & confident in our solutions’ is our overarching vision with Patients at the center of all that we do.

The Travel and Expenses Lead will manage operating model for Travel and Expenses function. This is a key leadership role, responsible for contributing to the overall TBS vision by instilling a strong controls and quality environment, solutions and continuous improvement mindset into the organization to become best in class. Operationalize and lead Travel and Expenses function, to deliver consistency, standardisation, efficiencies and value creation for Takeda.

Travel & Expense Lead

• Provide leadership and direction, KPI’s and goals for the Regional Travel and Expenses team (T&E)
• Work with the S2P Operations lead in the team to achieve year on year costs savings in line with the Efficiency and synergy targets as per the TBS Glidepath through continuous improvement, end-to-end finance process standardization and harmonization, and implementation of new technologies.
• Responsible for robust controls, ensuring all processes and procedure are robust and are built to achieve Sarbanes Oxley compliance, or indeed any other. legal, regulatory or company requirements, mitigating any risks as they arise. 
• Support a mindset and capability uplift within the teams, developing next generation TBS capabilities require, including having an Enterprise mindset to deliver simplified and innovative customer solutions whilst maintaining high levels of engagement, motivation and productivity.
• Collaborate with IT to maximise the current and future functionality of the IT systems, to meet the as-is and future needs of the business to promote automation and maximize efficiency.
• Partner with other functions across TBS to drive digital and automation through tools such as RPA and AI, achieving longer term value to Takeda.
• Build high performance teams and build career path for Finance professionals both within TBS and between TBS and the Takeda Global Finance organization
• Resolve any escalations or issues raised in regard to the operational delivery provided to Takeda.
• Managing all aspects of the travel and expenses processing utilizing the Concur and AppZen T&E system.
• Supporting effective implementation, improvement and adaptation of the system and procedures for reimbursement of employee expenses to changing conditions at the local and global level
• Ensures compliance with Takeda’s global travel policy and to local tax legislation (where relevant) by a thorough review and audit process.
• Manage the priorities of the T&E team and ensure that all team members deliver a high standard of customer service, across the geographies supported
• Provide ongoing challenge and review to all T&E processes to deliver a culture of continuous improvement
• Own the corporate credit card and lodge card programs, ensuring that cards are issued / cancelled / suspended as appropriate and credit limits in place.
• Resolve any escalations or issues raised in regard to the operational delivery provided to Takeda.

Skills and Qualifications:

• Proven leadership experience in a finance-related role, preferably in T&E management.
• Strong understanding of financial controls, compliance, and risk management.
• Experience with T&E systems (Concur, AppZen) and knowledge of automation tools (RPA)

What Takeda Business Solutions can offer you:

No investment we make pays greater dividends than taking good care of our people. We offer you a full range of benefits, such as:

Your Wealth

• Competitive Salary

• Annual Bonus

• Referral Bonus

• Social Fund (Christmas Bonus, Holiday Allowance etc.)

• Employee Recognition

Your Health

• Medical Care - various packages for the employee fully sponsored by Takeda. Family packages additionally paid by employee.

• Eyeglass refund

Your Future

• Group Life Insurance

• Employee Capital Plans

• A broad variety of learning platforms

• Professional Growth opportunities including mentoring program

• Next-Generation Series – our comprehensive offer of internal webinars available to all employees from day 1

Your Well-Being

• Subsidized Sport Card

• Takeda Sport & engagement teams

• One additional day-off for voluntary activities

• Fruits in the office, broad variety of coffee and tea

• Flexible working hours and hybrid working

• Employee assistance program

We don’t do ordinary – at Takeda we unite in diversity! Takeda is committed to creating an inclusive workplace, where individuals are recognized for the diverse backgrounds and abilities they bring to our company. We are continually improving workplace experience and accessibility for everyone, and welcome applications from all qualified candidates. Here, you will feel welcomed, respected, and valued as an important contributor to our Team.

Ready to experience the exceptional? Go to takedajobs.com and apply!

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