Executive Coordinator, Global Oncology Commercial

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Job Description

ABOUT THE ROLE:

The Executive Assistant, Lead Support provides advanced administrative and secretarial services to the organization. This role supports high-level executives by managing schedules, preparing documents, and facilitating communication, contributing to the smooth operation of the executive office.

OBJECTIVES: 

• Provides comprehensive, executive administrative support to Head of Global Commercial Oncology.

ACCOUNTABILITIES: 

• Manages specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.

• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, analyze, document, and report data.

• Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.

• Arranges travel; completes expense reports in a timely manner.

• Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools.

• Interfaces and communicates with internal and external customers; directs people to the appropriate resources.

• Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company.

• Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees.

• Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status.

• Schedules meetings, calls, and other interactions based on the priorities of the leader and/or function.

• Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements.

• Understands the structure of the organization and develops a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.

• Demonstrates confidentiality in execution of all responsibilities.

• Performs other duties as required.

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

• High school diploma/GED required.  Associates degree or bachelor’s degree preferred. 

• Minimum 8 years of relevant work experience, or equivalent combination of training and experience.  Some industry experience is preferred.  

• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint. 

• Excellent verbal and written communication skills.

MORE ABOUT US

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

#LI-Hybrid

Takeda Compensation and Benefits Summary

For Location:

USA - MA - Cambridge

U.S. Hourly Wage Range:

$40.38 - $63.46

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location. 

U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation. 

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

USA - MA - Cambridge

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Job Exempt

No

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.