HR & Communications Student

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Job Description

JOB PURPOSE:

This brief requires excellent organisational, communication, and interpersonal skills. A high level of self-motivation and an eagerness to build on existing skills along with a cohesive and enthusiastic approach is required. An interest in developing skills and experience in Human Resources, Admin, and Internal Communications is critical.

RESPONSIBILITIES:

Human Resource Responsibilities

• Provide administrative and operational support across all core areas of the HR function, including Recruitment & Selection, Employee Relations, Compensation & Benefits, Performance Management and Policies & Procedures.
• Support the end-to-end recruitment process, including interview coordination, preparation of contracts and onboarding documentation, ensuring compliance with company policy and employment legislation.
• Organize and coordinate onboarding activities for all new employees, including induction scheduling, stakeholder coordination and supporting a positive onboarding experience.
• Act as a first point of contact for HR queries, providing a professional and responsive service to employees and people leaders.
• Maintain accurate employee records and ensure HR systems are updated and maintained, including Workday and Workforce Manager.
• Provide dedicated administrative support to the Learning & Development function, including coordinating training sessions, maintaining training records within L&D systems and supporting employee development initiatives.
• Provide support on ad hoc HR initiatives and projects as required, contributing to continuous improvement and departmental priorities.

Business Support and Communications Responsibilities

• To provide administrative support across all areas of the Administration and Communications Department.
• Assist in the design and development of internal site wide communications.
• Maintain a database of Corporate Imagery, Photo’s and Logos, including standard presentations and guidelines for general use.
• Assist in organising internal events, training sessions, and employee engagement activities.

Other Responsibilities

• Participate fully in any cross functional training initiatives.
• Drive and promote the corporate values of Takeda-ism within the workplace.
• Other duties as required and directed by the Director; HR or other Officer appointed by the Board of Directors.

EDUCATIONAL REQUIREMENTS:  

Working to 3rd Level Degree in Human Resources/Business Administration/Communications or other relevant disciplines.

RELEVANT EXPERIENCE:

Administration experience desirable with a good understanding of general Administrative Skills.

SKILLS/COMPETENCIES:

• Excellent spoken and written English is essential.
• Discretion and Confidentiality: a strong sense of discretion and the ability to handle sensitive information appropriately.
• Excellent communication and interpersonal skills.
• Strong organisational skills.
• Interest in Media Skills, Publishing, Design.
• Excellent attention to detail.
• Interest in continuous improvement/change programs.
• Genuine interest in pursuing a career in Human Resources.

• Competent PC literacy.
  • ECDL an advantage
  • Experience using MS Office:
    • PowerPoint
    • Excel
    • Outlook

NOTE: Applicants must be returning to University after the placement to complete their undergraduate degree.

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