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Payroll and Benefits Administration Coordinator

Lodz, Poland

Lodz, Poland| Warsaw, Poland

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Takeda Business Solutions (TBS) is an award-winning organization within Global Finance, committed to creating an exceptional experience where our stakeholders feel supported and confident in our solutions.

A key business partner for Takeda, we harness the power of data and digital to optimize end-to-end processes across Finance, Procurement and HR.

TBS is a driver of the latest technology and next-generation capabilities in artificial intelligence, machine learning, robotics, process automation, and analytics, while being agile at scale.

With a clear line of sight to the patient, we create seamless experiences that free up our people’s time to focus on our purpose — better health for people, brighter future for the world.

When you join TBS, you'll become part of an exciting journey of transformation. Our shared mindset of innovation means we’re constantly striving to improve our organization, ways of working and outcomes — creating a uniquely rewarding culture for employees and an exceptional people experience.

It's an exciting world of collaborative change, where you’ll be empowered to challenge the status quo, make a lasting impact, and reimagine the future for yourself and the business.

Job ID R0139597 Date posted 12/02/2024 Location Lodz, Poland

Lodz, Poland| Warsaw, Poland

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Job Description

This role can be based in Paris, France; Lodz, Poland; or Warsaw, Poland.

About the role:
The Payroll and Benefits Administration, Principal Analyst ensures accurate and timely employee payments, including correct withholding and deductions. This role supports Takeda's mission by managing payroll processes, preparing reports, and ensuring compliance with regulatory requirements.

How you will contribute:

  • Calculate overtime, shift payments, sales commissions, and bonuses

  • Account for, distribute, and prepare taxes and deductions

  • Maintain payroll records and prepare reports for management or legislative obligations

  • Ensure payments comply with collective bargaining agreements, legislation, or other regulatory instruments

  • Prepare and distribute pay information to employees

  • Answer questions from employees and supervisors regarding payroll matters

  • Lead small project teams and provide guidance to junior staff


Skills and qualifications:

  • Applies a solid understanding of payroll tax concepts in routine and moderately complex situations

  • Utilizes payroll systems effectively to perform payroll tasks independently

  • Conducts payroll reporting with minimal supervision, capable of handling moderate complexities

  • Understands and applies auditing principles in routine payroll audits

  • Manages multi-state payroll complexities with minimal guidance, understanding state-specific regulations

  • Demonstrates attention to detail in reviewing payroll documents and records

  • Handles multiple payroll activities simultaneously with minimal supervision

  • Proficient in using Kronos software for routine payroll tasks

  • Applies basic tax preparation principles under minimal supervision

  • Balances ledgers and manages billing activities with some guidance

  • Understands and applies payroll laws effectively in daily operations

  • Leads small project teams, providing guidance and mentorship to junior staff


As a senior professional, you're adept at solving a range of moderate scope and complexity problems, occasionally referring to policies and practices for guidance. Your work involves analyzing situations and data, exercising judgment within established procedures, and fostering productive relationships internally and externally. You possess solid knowledge of industry practices and contribute to departmental projects and goals, often engaging in frequent internal and external interactions. You may occasionally lead small project teams and provide informal guidance to junior staff, all while working with minimal guidance yourself.

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Objectif de la fonction

Le rôle du Coordinateur(trice) Paie et Administration du Personnel (incluant la Rémunérations & Avantages sociaux) est un rôle clé pour fournir avec succès des solutions de gestion du personnel qui nous permettent de développer une expérience Collaborateur exceptionnelle, réalisant ainsi à la fois la stratégie People inspirée du département Europe et la vision globale des ressources humaines dans leur domaine de responsabilité.

Ce poste joue un rôle clé en s’assurant que nos employés bénéficient d'un soutien pour les outils RH, qu’ils soient payés en temps voulu avec une paie conforme, et que les différentes tâches et missions inhérentes au poste sont réalisées conformément aux exigences légales, réglementaires et aux pratiques de paie et d’administration du personnel courantes. Le poste recouvre également la mise en œuvre de programmes, le développement et le soutien de programmes mondiaux, régionaux et locaux.

    Missions principales

    • Veiller à ce que les entrées de paie soient consolidées et traitées avec précision et en temps opportun, conformément aux exigences locales du pays et selon les règles et politiques internes applicables, en s'assurant que les contrôles et la séparation des tâches soient également respectés

    • S’assurer de la bonne prise en comptes des éléments variables de paie (différents types de primes, les avantages en nature, absences et congés, changements de poste …)

    • Gérer les différents contrôles de paie de fin de mois (fichiers mensuels, DSN, cotisations mutuelle et retraite …) et soutenir les activités de temps et de présence (GTA)

    • Gestion et suivi des dossiers du personnel notamment la partie mutuelle prévoyance (adhésion, prévoyance, invalidité…) mais aussi la production de divers documents administratifs 

    • Être en lien direct avec le service Finance pour tous les rapprochements comptables et calculs des diverses provisions 

    • Planifier, faciliter et participer aux réunions et présentations liées à la paie

    • Soutenir les activités liées à la rémunération et aux avantages sociaux

    • Fournir des rapports opportuns et précis aux acteurs internes et externes, par ex. Paie COE, enquête du LEEM, DARES, revenus, etc

    • Travailler avec d’autres fonctions, notamment  TBS / RH, pour assurer un flux d’informations cohérent et précis

    • Travailler avec des prestataires externes concernant le traitement de la paie spécifique de certains employés, par ex. missions d'expatriation et internationales et équité guidées par le Centre d’Excellence de la paie

    • Participer aux audits réguliers

    • Assurer une organisation et une cohérence efficace des processus administratifs, dans le cadre d’une logique d’amélioration continue et d’efficacité collective

    • Être le relais sur la France des communications provenant de la Région

    Profil recherché

    • Excellente compréhension des règles de paie et de la législation en vigueur, notamment du droit de la Sécurité sociale et du droit du Travail serait un atout

    • Compréhension des programmes de plan d’épargne et de mobilité

    • Connaissance de ADP, Service Now, SAP HR, Workday souhaitable

    • Maîtrise du français et de l’anglais, minimum C1

    • Solides compétences Excel

    Locations

    Lodz, PolandWarsaw, Poland

    Worker Type

    Employee

    Worker Sub-Type

    Regular

    Time Type

    Full time
    Apply Now

    Success profile

    What makes a successful team member within TBS at Takeda?

    • Collaborative
    • Values-Driven
    • Adaptable
    • Innovative
    • Empathetic
    • Communicator

    Your TBS Onboarding Experience

    Life at TBS – What Sets Us Apart?

    Working at Takeda

    • Inclusion

      Here, you will feel welcomed, respected, and valued as a vital contributor to our global team.
    • Collaboration

      A strong, borderless team, we strive together towards our priorities and inspiring mission.
    • Innovation

      Bold initiatives, continuous improvement, and creativity are at the heart of how we bring scientific breakthroughs from the lab to patients.
    • Top Workplace

      Recognized for our culture and way of working, we’re one of only 17 companies to receive Top Global Employer® status for 2024.
    • Work-Life

      Our people-first mission extends beyond patients to include their families, communities, and our own Takeda family.
    • Empowerment

      Through trust and respect, you will have genuine support from leaders, managers, and colleagues to do your best work.

    We're Steadfast In Our Commitment to Four Key Imperatives

    Patient


    Responsibly translate science into highly innovative medicines and accelerate access to improve lives worldwide.

    People


    Create an exceptional people experience.

    Planet


    Protect our planet.

    Data & Digital


    Transform Takeda into the most trusted, data-driven, outcomes-based biopharmaceutical company.

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