Associate Director, E&C Partner, JPBU Ethics & Compliance / JPBUエシックス & コンプライアンス E&C パートナー（主席部員）

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Job Description

Please note this job requires native level Japanese language command not only in speaking, business writing and reading.

Introduction of Takeda / タケダの紹介

タケダでは常に患者さんを中心に考え、世界中の人々により健やかで輝かしい未来をお届けすることを目指してきました。そして従業員一人ひとりにそれぞれの能力と熱意に応じた成長の機会を提供することにも組んで取り組んでいます。私たちと一緒に、世界中の人々のいのちに貢献し、さらなる成長と活躍を目指しませんか。

タケダは業界を牽引するグローバルリーダーです。従業員は四つの優先順位（患者さん中心、社会との信頼関係構築、レピュテーションの向上、事業の発展）とタケダイズム（誠実＝公正・正直・不屈）のもと一致団結しています。タケダイズムは私たちの信念であり正しい方向へ導く羅針盤です。私たちは日々の業務においてタケダイズムを体現しています。

Takeda is unwavering in our commitment to patients. With the patient at the center of everything we do, we continue to innovate and drive changes that will better their lives-we ’ re looking for like-minded professionals to join us.

Takeda is a global industry leader – we are united by our four priorities (Patients, Trust, Reputation, and Business) and our shared values of Takeda-ism: Integrity, Fairness, Honesty, and Person. Takeda-ism is more than just a word. It's a belief and a mindset which guides our decisions, behaviors, and interactions. It's how we drive to work and live, every day.

Introduction of Recruitment Department

The Global Ethics & Compliance (E&C) is an independent Business Partner function that reports up to the Global Chief Ethics & Compliance Officer and JPBU E&C is embedded in the Business Unit.  E&C will respond rapidly to changing environment and business needs, it is close to the market, and encourages ethical behavior in line with Takeda's values. By working in an agile manner E&C ensures the balance between stable structures, governance, processes and systems, and dynamic approaches to delivering innovative solutions to appropriately manage our risks.  E&C commits to act as a role model for Takeda's values, ethics and values-based decision making, fostering this mindset in clients, partners and team.  E&C enables the organization to take decisions which are ethical and in line with our priorities of Patient, Trust, Reputation, and Business. E&C collaborates across all E&C teams and partner with stakeholders in Business Unit (BU) /Business Function (BF) to embed ethics and compliance as part of the way everyone works at Takeda.

Job Description

This role is expected to contribute:

• To promote and disseminate Takeda’s values and Global Code of Conduct in the responsible BU/BF.

• Advise business community in the responsible BU/BF on compliance with applicable laws, regulations, industry codes and internal policies, etc. and ensure procedures are in place to meet those requirements in compliance with Takeda global policies.

• Build and execute high impact training and communication plan implementing both global and local policies and procedures together with relevant team(s).  Ensure all training is completed and adequate records maintained in the responsible BU/BF.

• Work closely with relevant team(s) on implementation to BU/BF where applicable on Business Excellence, and Data and Digital. 

• Support the responsible BU/BF Heads to implement Takeda programs on Ethics and Compliance throughout each BU/BF and assist them in reviewing business programs such as speakers’ events.  Provide recommendations to the responsible BU/BF Heads on high risk business practices.

• Work together with Monitoring/Compliance Risk Assessment (CRA) on conducting Global Monitoring program in the responsible BU/BF, where applicable; and provide counsel to the business on remediation of business process.  Support the responsible BU/BF Heads to develop corrective action plans and track implementation status.

• Conduct Compliance risk assessment together with Monitoring/CRA and other teams; provide information to the responsible BU/BF Heads on key risk areas along with recommendations on mitigating risks.

• Assist Investigation Chief as necessary in reviewing allegations of misconduct in the responsible BU/BF and practices.

• Efficiently accelerate the activity of Japan Pharmaceutical Manufacturers Association (JPMA) /Fair Trade Council (FTC) and exert continuous influence to pharmaceutical industry.     

• Actively participate in meetings and committees representing E&C.

• Actively participate in global projects and initiatives. 

• Plan and execute global strategies for the above activities in collaboration with global teams or by exercising leadership.

• Support and advise on continuous improvement and efficiency of Takeda Japan’s activities from E&C perspective. 

• Work closely to Global E&C (including Global E&C Leadership Team members) to represent JPBU E&C and other BU E&C communities to share concerns and practices through projects and on a daily basis. 

• Support team members to perform their tasks smoothly.

Requirements

• Demonstrates ability to deliver results

• Works cross-functionally / collaborates / manages matrix

• Strong and persuasive communication skills with global colleagues, stakeholders internally and Sales

• Abilities to influence key stakeholders to drive sustainable cultural/organizational change.

• Leadership potential and good executive presence

• Future leaders of E&C

• Strong negotiation skills and a proven ability to exercise strong business judgement

• Unquestioned integrity and ethics in business and personal conduct

• Energetic, self-starter and innovative

• Ability to analyze and translate policy into practical business processes

• Strong oral communication, inter-personal skills, and presentation skills

• Strong project management skills

• English/Japanese bilingual in writing and speaking

• Knowledge of current dynamics in the healthcare industry

• Strong understanding of internal rules and SOPs, and JPMA/FTC rules and Japan pharma regulations as well as U.S. DOJ requirements

• Knowledge and understanding for digital technology, data analytics and end-to-end Takeda processes and systems

< Educational background >

Bachelor’s degree or LLM/JD/MBA/PhD degree or equivalent degree/license/certification

< Practical experience >

• 10+ years at pharma (Corporate Strategy/Sales/MA/R&D/Legal/Public Affairs/E&C) or healthcare industry

• Minimum 3 years’ experience implementing programs on Ethics & Compliance

• Knowledge of and experience with healthcare related laws, regulations and industry codes, etc.

• Experience in people management and leadership is preferred

• Experience working with industry associations and/or MHLW is preferred

• International working experience is preferred

< Skills and Qualifications >

• Attorney/Auditor/Pharmacist/CPA/CIA or equivalent qualifications

< Language >

Japanese: Native level

English: Business level

Ideal Candidate Profile

• Strong understanding of internal rules and SOPs, and JPMA/FTC rules and Japan pharma regulations as well as U.S. DOJ requirements

• Strong understanding of laws and regulations

• Drive strategy as member of JPBU E&C and support the Head

• When needed, support and step in to take in charge of E&C Partner for the responsible BU/BF

• Represent JPBU E&C in assigned-Global projects

• Socialize Senior Management at the responsible BU/BF on E&C Policies/SOPs/rules/guidance

• Actively liaise with Global E&C members in global projects in scope

• Embed control points and remediations for easy Compliance applying data & digital

• Work with Global E&C members.

• Work closely with Launch Excellence

Job Satisfaction

• Guided by Takeda's Values, you will prioritize what you can do as a business partner and contribute to mitigating the company's risks.

• You will have the opportunity to participate in and lead global projects, aiming for a global career development in the future.

Takeda Compensation and Benefits Summary:

• Allowances: Commutation, Housing, Overtime Work etc.

• Salary Increase: Annually, Bonus Payment: Twice a year

• Working Hours: Headquarters (Osaka/ Tokyo) 9:00-17:30, Production Sites (Osaka/ Yamaguchi) 8:00-16:45, (Narita) 8:30-17:15, Research Site (Kanagawa) 9:00-17:45

• Holidays: Saturdays, Sundays, National Holidays, May Day, Year-End Holidays etc. (approx. 123 days in a year)

• Paid Leaves: Annual Paid Leave, Special Paid Leave, Sick Leave, Family Support Leave, Maternity Leave, Childcare Leave, Family Nursing Leave.

• Flexible Work Styles: Flextime, Telework

• Benefits: Social Insurance, Retirement and Corporate Pension, Employee Stock Ownership Program, etc.

Important Notice concerning working conditions:

• It is possible the job scope may change at the company’s discretion.

• It is possible the department and workplace may change at the company’s discretion.

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