Associate Director, Digital E&C, JPBU Ethics & Compliance

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Job Description

Please note this job requires native level Japanese language command not only in speaking, business writing and reading.

タケダでは常に患者さんを中心に考え、世界中の人々により健やかで輝かしい未来をお届けすることを目指してきました。そして従業員一人ひとりにそれぞれの能力と熱意に応じた成長の機会を提供することにも組んで取り組んでいます。私たちと一緒に、世界中の人々のいのちに貢献し、さらなる成長と活躍を目指しませんか。

タケダは業界を牽引するグローバルリーダーです。従業員は四つの優先順位（患者さん中心、社会との信頼関係構築、レピュテーションの向上、事業の発展）とタケダイズム（誠実＝公正・正直・不屈）のもと一致団結しています。タケダイズムは私たちの信念であり正しい方向へ導く羅針盤です。私たちは日々の業務においてタケダイズムを体現しています。

Takeda is unwavering in our commitment to patients. With the patient at the center of everything we do, we continue to innovate and drive changes that will better their lives-we ’ re looking for like-minded professionals to join us.

Takeda is a global industry leader – we are united by our four priorities (Patients, Trust, Reputation, and Business) and our shared values of Takeda-ism: Integrity, Fairness, Honesty, and Person. Takeda-ism is more than just a word. It's a belief and a mindset which guides our decisions, behaviors, and interactions. It's how we drive to work and live, every day.

The Global Ethics & Compliance (E&C) is an independent Business Partner function that reports up to the Global Chief Ethics & Compliance Officer and JPBU E&C is embedded in the Business Unit.  E&C will respond rapidly to changing environment and business needs, it is close to the market, and encourages ethical behavior in line with Takeda's values. By working in an agile manner E&C ensures the balance between stable structures, governance, processes and systems, and dynamic approaches to delivering innovative solutions to appropriately manage our risks.  E&C commits to act as a role model for Takeda's values, ethics and values-based decision making, fostering this mindset in clients, partners and team.  E&C enables the organization to take decisions which are ethical and in line with our priorities of Patient, Trust, Reputation, and Business.

Digital Ethics & Compliance (DE&C) is part of the Global E&C organization and focuses on what the organization needs by ensuring ethical behavior plays a fundamental role in risk mitigation while being a forward-thinking leader in risk identification and mitigation, and building an innovative function supporting achievement of Takeda’s Vision and digital ambition.

 As a Data Privacy Lead, you will support the Digital E&C Head in ensuring that the JPBU/JOBU and Global Ethics & Compliance objectives are achieved. You will focus on addressing digital, data ethics, and compliance risks by providing a framework, policies, SOPs, and other tools that support Takeda to incorporate ethics, compliance, and privacy by design in their processes, data, and technology programs and platforms by deploying the Global E&C Program to strengthen Takeda’s ethical culture, risk management and regulatory compliance within JPBU/JOBU. This team acts as a DE&C authority, trusted partner, and collaborator to ensure all data & digital operations are compliant and ethical, while also leveraging the latest technologies to drive innovation and growth.  In terms of Privacy matters in Japan, the DE&C assumes a role of Center of Excellence for all Japan (including JPBU/JOBU/TPC Japan) and as the Data Privacy Lead, you are empowered to lead initiatives as SME at JPBU/JOBU.

This role is expected to contribute:

• Collaborate across all E&C teams and partner with stakeholders to embed ethics and compliance as part of the way everyone works at Takeda.
• Support the Head to partner with the Global DE&C team to build and establish Global DE&C framework and subsequent deployment within JPBU/JOBU as necessary.
• Support the Head to co-creating and support the development of the Global DE&C framework by embedding Japan specific requirements, the frameworks covering ethical use of technology and data. Raise awareness of ethical innovation (including technology ethics) throughout Japan.
• Partner with JPBU/JOBU and Japan Region DD&T, business colleagues and E&C team members on technology decisions and their impact on the JPBU/JOBU, and broader Takeda organizations.
• Assist in the development and implementation of the Global DE&C framework within JPBU/JOBU.
• Provide guidance on compliance requirements, policies, procedures, and risk methodology.
• Support the development and use of innovative technologies, including artificial intelligence, ensuring they are compliant and ethical.
• Monitor and analyze current and emerging local industry trends and assess their potential impact on the organization.
• Conduct in-depth regulatory analysis within the Japan region to understand the nuances of existing regulations.
• Plan and create training related to Digital E&C and coordinate with relevant teams.
• Stay up to date with evolving best practices and standards within the industry and with industry benchmarks.
• Plan and create trainings related to Digital E&C, where applicable, and coordinate with relevant team(s).  
• Handle data privacy issues as a Business Partner in JPBU/JOBU.
• Ensure alignment of the data privacy strategy with the build-out of Ethical Innovation.
• Participate in crisis management as a subject matter expert and manage regulators’ expectations and requirements in a timely manner.
• Center of Excellence regarding data Privacy matters including acting as the counterpart for regulators such as the Personal Information Protection Committee and MHLW and regulatory matters happening in Japan.
• Ensure that Japanese laws and regulations are incorporated in the data privacy strategy for Takeda in Japan.
• Provide guidance and challenge on data privacy matters, including strategic decisions with privacy implications.
• Prepare materials for and periodically lead topics in JPBU Risk, Ethics & Compliance Committee meetings and Japan Country Committee.
• Contribute to the Global E&C program development (Code of Conduct, Speak Up, Values initiatives, Policies and Procedures, etc.).
• E&C Partner for JPBU DD&T

Requirements:

• Strong analytic skills and curiosity to pursue root causes and solve problems.
• Ability to work cross-functionally and manage matrix relationships.
• Bilingual in English and Japanese with strong reading, speaking, and writing skills.
• Good understanding and aspiration to utilize data analytics, numbers, and advanced technology.

• Strong and persuasive communication skills with global colleagues and stakeholders.
• Strong understanding of internal rules and SOPs, and JPMA/FTC rules and Japan pharma regulations as well as U.S. DOJ requirements.

• Strong understanding of laws, regulations, and rules related to data, , digital, technology, and privacy.

< Educational background >

• Bachelor of Law/Economics/Science, Data Analytics/Data Science/AI degree, Master degree and/or PhD could be beneficial.

< Practical experience >

• 5+ years at pharma (Legal/E&C/Audit/Sales/MA/R&D/Data& Digital) or healthcare industry

< Skills and Qualifications >

• License/Certification/Qualification in data privacy.
• Data analytics, digital, IP, AI risk/governance and/or technology background is preferred.

< Language >

• Fluent in speaking/reading/writing in both English and Japanese.

Ideal Candidate Profile:

• Strong understanding of internal rules and SOPs, and JPMA/FTC rules and Japan pharma regulations
• Strong understanding of laws and regulations of data, digital, technology and privacy
• In charge of Data Privacy matters for JPBU/JOBU
• Socialize Senior Management at all JPBU/JOBU on Data Privacy
• Actively liaise with Global E&C members in global projects in scope
• Strong capabilities in data, digital and privacy
• Work with Global E&C members

Skills and experiences acquired in this job:

Starting from Data Privacy area, become a future leader of Takeda to run the most innovative and progressive digital area from the origin of Takeda business.  Navigate the complexity and build solid governance to bring the organization up-to-speed.

Takeda Compensation and Benefits Summary:

• Allowances: Commutation, Housing, Overtime Work etc.

• Salary Increase: Annually, Bonus Payment: Twice a year

• Working Hours: Headquarters (Osaka/ Tokyo) 9:00-17:30, Production Sites (Osaka/ Yamaguchi) 8:00-16:45, (Narita) 8:30-17:15, Research Site (Kanagawa) 9:00-17:45

• Holidays: Saturdays, Sundays, National Holidays, May Day, Year-End Holidays etc. (approx. 123 days in a year)

• Paid Leaves: Annual Paid Leave, Special Paid Leave, Sick Leave, Family Support Leave, Maternity Leave, Childcare Leave, Family Nursing Leave.

• Flexible Work Styles: Flextime, Telework

• Benefits: Social Insurance, Retirement and Corporate Pension, Employee Stock Ownership Program, etc.

Important Notice concerning working conditions:

• It is possible the job scope may change at the company’s discretion.

• It is possible the department and workplace may change at the company’s discretion.

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