Document flow Specialist

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Job Description

Job Title:Document Flow Specialist

Location: Kyiv, Ukraine

Are you looking for a patient-focused, innovation-driven company that will inspire you and support your career? If so, be empowered to take charge of your future in Takeda. Join us as Document Flow Specialist

Takeda is a global pharmaceutical leader with more than 31,000 professionals working together across 70 countries. We have an unwavering dedication to put people first and we live our values of Takeda-ism—Integrity, Fairness, Honesty, and Perseverance. We are united by our 235-year legacy of research-based pharmaceuticals and our mission to strive toward Better Health and a Brighter Future for people worldwide through leading innovation in medicine.

Here, everyone matters and you will be a vital contributor to our inspiring, bold mission.

As Document Flow Specialist

you will be responsible for Maintenance of Finance Activities.

KEY RESPONSIBILITIES:

• Reviewing and collecting hard copies of TE documents, reconciling them with documents in Concur

• Checking and validating electronic and paper initial documents for correctness from accounting and tax side

• VAT invoices and corrections issuing and registration

• Replying to corporate requests on SOX and impairment of FA, IA and LVA

• Issuing and signs special confirmation changes in fixed assets (FA), intangible assets (IA) and low value assets (LVA)

• Preparing all accounting documents for archiving and destruction in line with corporate and local regulation

• Advance payment processing

• Printing out, signing and sending acts of reconciliation to vendors and customers

• Preparing power of attorney when needed

• Collecting, checking for completeness and archiving documents from warehouse

• Creation Finance PO's in Ariba

• Overseeing the signing process in 1C

• Preparing all documents for banks from LOC side

• Preparing other documents for Finance

• Supporting MEDOC

• Backup for Payroll and HCP’s Accounting tasks

Critical Skills and Competencies

• Ability to work on multiple tasks but able to focuses on the few priorities that matter most to deliver superior results

• Strong skills on process analysis and improvement

• Strong personal integrity and desire to work in a company with a high-integrity culture

• Strong communication and presentation skills

• Co-operation and teamwork.

• Ability to proactively face and solve potential or actual problems.

• Attentive to details.

• Sociability, systematic, attentiveness, punctuality.

• The ability to work under pressure and to strict deadlines

Experience and Education

• At least 1 year work experience in accounting (work in international company as plus)

• Higher education in Economic (in accounting as plus)

• Ukrainian legislation and accounting knowledge, IFRS as plus

• Fluent Ukrainian, English as plus

• Confident user of Word, Excel, SAP or other ERP system,1С, Ariba and Concur as plus

WHAT TAKEDA CAN OFFER YOU:

To further support and inspire our employees, our benefits include:

• Corporate Flexible Benefits program

• Meal allowance, hybrid working model

• Comprehensive health and life insurance

• Exposure to working in an inclusive and diverse workforce

• Tremendous exposure and learning across a wide geography

• Training and Developmental opportunities

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

Empowering our people to shine:

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, or any other characteristic protected by law.

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