Management Assistant

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Job Description

At Takeda Netherlands, we believe in diversity, equity and inclusion. We foster a culture where everyone feels welcome and talent can thrive — regardless of background, age, gender, beliefs or ability. We welcome candidates from all walks of life.

A great opportunity to make an impact on smart processes

Our team of Management Assistants is evolving towards broader, process-oriented support. Due to a team member moving on to new opportunities, we’re looking for a new colleague to join our Management Assistant team with a focus on Procurement & Vendor Management— from coordinating the vendor onboarding process to collaborating with various Business Units and international colleagues within Takeda Business Support.

Join our team in motion

At Takeda Netherlands, the Management Assistant team plays a key role in supporting the organization. In this position, you’ll take ownership of the Procurement & Vendor Management process area, acting as a connector between departments, suppliers and international colleagues. At the same time, you’ll be part of a team that safeguards and strengthens organization-wide processes such as Contract Management, Activity Management and Business Unit Support. These processes are a vital part of our operations and directly impact compliance, quality and continuity. Together, we ensure a well-organized, welcoming and efficient working environment, where colleagues can focus on their core tasks and where processes run smoothly, professionally and with attention to detail.

What you’ll do

• Take ownership of organizing, executing and improving the Procurement & Vendor Management process.

• Manage MSA contracts, SOWs and Service Agreements, including documentation and follow-up.

• Keep preferred vendor lists up to date and perform Due Diligence within the correct categories.

• Handle and monitor purchase orders, including coordination with suppliers and internal stakeholders.

• Advise colleagues on supplier usage, procurement procedures and compliance guidelines.

• Collaborate with Finance to monitor spending and manage budgets.

• Identify opportunities for improvement and contribute to process optimization.

• Provide general support to colleagues at Takeda Netherlands, including reception and facility-related tasks.

• Actively contribute to a welcoming, efficient and well-organized work environment.

• Work closely with fellow Management Assistants, aligning across process boundaries and building a future-focused way of working together.

What you bring

• MBO/HBO level of education, preferably in Office Management, Business Administration or Communication.

• Experience with procurement processes, contract management or vendor coordination.

• Affinity with digital systems such as SAP Ariba.

• Strong command of Dutch and English, both written and spoken.

• Experience in a regulated or pharmaceutical environment is a plus.

• You work independently, in a structured way, and with a strong sense of responsibility.

• You learn quickly and adapt easily to change.

• You have an open mindset and spot opportunities to make processes smarter and more future-proof.

• You think at an organizational level and understand the bigger picture.

• You enjoy working collaboratively and actively align with colleagues across and beyond the team.

• You’re curious about digital possibilities and enjoy working with new technologies like AI.

What we offer

• A close-knit team of experienced Management Assistants with a strong team spirit.

• A role where you take ownership of a process area with real impact.

• Room for initiative, development and mutual support.

• An organization in motion, where you can help shape smart, future-oriented processes.

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