Executive Coordinator, Global Corporate Affairs

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Job Description

About the role:

Join Takeda as an Executive Coordinator, Global Corporate Affairs and provide comprehensive administrative support to senior leaders for Global Public Affairs and Global Security & Crisis Management, and other administrative support to the Chief Global Corporate Affairs & Sustainability Officer and for the function as needed. You will report to Head, Global Public Affairs.

How you will contribute:

• Understands the structure of the organization and develops a strong network across departments; draws on network to answer questions, and successfully accomplish responsibilities.

• Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements.

• Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company.

• Demonstrates confidentiality in execution of all responsibilities.

• Schedules meetings, calls, and other interactions based on the priorities of the leader and/or function.

• Interfaces and communicates with internal and external customers; directs people to the appropriate resources.

• Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status.

• Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees.

• Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools.

• Manages specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.

• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, analyze, document, and report data.

• Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.

• Arranges travel; completes expense reports in a timely manner.

• Performs other duties as required.

Minimum Requirements/Qualifications:

• High school diploma/GED required. Associates degree or bachelor's degree preferred

• Minimum 5 years of relevant work experience, or equivalent combination of training and experience. Some industry experience is preferred

• Japanese language skill is a plus but not required

• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint

• Excellent verbal and written communication skills

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

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Takeda Compensation and Benefits Summary

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EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

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