Executive Coordinator

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

About the role:

Join Takeda as an Executive Coordinator where you will provide comprehensive administrative support to a Senior Level Executive. You will also lead other administrative support for the function. As part of the Global Real Estate, Facilities, and Procurement (GREFP) team, you will report to the Head of R&D Procurement.

How you will contribute:

• Manage day to day scheduling of meetings, townhalls, workshops and other organized meetings with appropriate support of catering, meeting supplies, facilitators and other external vendors as appropriate.  Help to facilitate and coordinate with IT support as necessary based on the priortiies of the leader and function.

• Use of TEAMS and other electronic project management systems to coordinate leadership meetings, PMO Meetings with supporting slides, and other information as needed. 

• Ensure the department has all appropriate equipment including working with facilities for space needs

• Use appropriate tools for required work including TEAMS, Microsoft Outlook, Word, Excel, and PowerPoint to track, analyze, document, and report data. Use of new technology solutions such as Smartsheets and cloud based systems.

• Review documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics follow corporate and organization guidelines and standards.

• Arrange travel; complete expense reports promptly including local and global travel. Assist with local logistics for department head hosted leadership members.

• Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools.

• Interfaces and communicates with internal and external customers; direct people to the appropriate resources.

• Research solutions and responds to email and phone inquiries with minimal input from direct supervisor; interact effectively with all levels of employees throughout the company.

• Prepare documentation for payment of vendors, consultants, and suppliers; submit documentation and enter request for payments into accounting system; approve transactions; respond to inquiries from accounts payable and payees.

• Gather input for budgets; tracks and updates budget forecasts; prepare reports for the department summarizing budget status.

• Initiate, develop, lead, and participate in improvement processes; actively participate in resulting process improvements.

• Understand the structure of the organization and develops a strong network across departments; draw on network to answer questions, solve problems, and successfully complete responsibilities.

• Demonstrate and maintain confidentiality in execution of all responsibilities and information.

• Perform other tasks as required.

Minimum Requirements/Qualifications:

• High school diploma/GED required.  Associates degree or bachelor’s degree

• Minimum 8 years of relevant work experience, or equivalent combination of training and experience.  Some industry experience is preferred.

• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.  Comfort with technology is a plus

• Excellent verbal and written communication skills.

• Demonstration of excellent organizational skills

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

#LI-Hybrid

Takeda Compensation and Benefits Summary

For Location:

U.S. Hourly Wage Range:

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

Worker Type

Worker Sub-Type

Time Type