Executive Administrative Assistant, US Medical

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Job Description

Join Takeda as an Executive Administrative Assistant, US Medical out of our Cambridge, MA office. In this role, you will support multiple Vice Presidents in US Medical. You will provide relevant administrative and operational support responsibilities for those leaders and their teams, ensuring effectiveness, efficiency, and cohesiveness.

How you will contribute:

• Coordinate documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.

• Use appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document, report data, and maintain web pages.

• Review documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.

• Arrange travel for the team or department; completes expense reports in a timely manner.

• Collect, review, enter, and formats accurate data into spreadsheets, databases and other electronic tools.

• Interface and communicate with internal and external customers; directs people to the appropriate resources.

• Research solutions and respond to email and phone inquiries with input from direct supervisor.

• Prepare documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.

• Participate in the development and maintenance of improvement processes; actively participates in self- and team audits and resulting process improvements

• Develop a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities.

• Demonstrate confidentiality in execution of all responsibilities.

• Performs other duties as required.

Minimum Requirements/Qualifications:

• High school diploma/GED required.  Associates degree preferred.  

• Minimum 8 years of relevant work experience, or equivalent combination of training and experience required.

• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint. 

• Excellent verbal and written communication skills.

Travel Requirements:

• Minimal travel as required for work, primarily for meetings.

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

Takeda Compensation and Benefits Summary

For Location:

Cambridge, MA

U.S. Hourly Wage Range:

$28.27 - $44.42

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

Cambridge, MA

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Job Exempt

No

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.