Executive Assistant

About the role:

The Executive Assistant, provides advanced administrative and secretarial services to the organization. This role supports high-level executives by managing schedules, keeping relationships with Trade Associations, preparing documents and facilitating communication, contributing to the smooth operation of the executive office. Ideally the candidate should have good project management skills.

How you will contribute:

• Manage executive schedules, ensuring efficient use of time and resources

• Communicate effectively with internal and external stakeholders, representing the executive office professionally

• Prepare and format documents, demonstrating advanced proficiency in business software

• Uphold the highest standards of confidentiality, safeguarding sensitive information

• Serve as an effective intermediary, facilitating clear communication between the executive and others

• Provide guidance and support to junior administrative staff, enhancing team capabilities

• Analyze and address administrative challenges, applying creative problem-solving skills

Skills and qualifications:

• Degree in Economics or Similar

• Fluent in Italian

• Fluent in English

• Manages executive schedules with precision, ensuring efficient use of time and resources

• Communicates effectively with internal and external stakeholders, representing the executive office professionally

• Prepares and formats documents, demonstrating advanced proficiency in business software

• Upholds the highest standards of confidentiality, safeguarding sensitive information

• Serves as an effective intermediary, facilitating clear communication between the executive and others

• Provides guidance and support to junior administrative staff, enhancing team capabilities

• Analyzes and addresses administrative challenges, applying creative problem-solving skills

At this level, you will leverage your expertise to contribute to the development of materials, concepts, and techniques. You will demonstrate creative problem-solving skills, anticipate broader implications of assignments, and may provide support to high-level executives. You will handle complex tasks that require independent action, initiative, and may involve guiding less experienced staff. Extensive knowledge and advanced skills in various processes, procedures, and systems are essential. Your role will often require strategic communications with external and internal stakeholders, and you will work autonomously with minimal supervision, occasionally mentoring less experienced team members.