Documentation Specialist (12 Months Contract)
Singapore, SingaporeOn the Global Manufacturing and Supply (GMS) team at Takeda, you’ll be part of a rapidly transforming industry that’s applying technology and data in new ways. Within our agile, innovative, people-centric organization, your work will matter every day as you use your skills to help us manufacture therapies for patients on our four platforms:
- Small Molecules
- Biologics
- Plasma
- Cell and Gene
As part of the GMS team, you'll have the opportunity to pursue unique experiences and build new skills, and you'll know that the work you do every day makes an impact — on our patients, our people, our planet, and on yourself.
By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.
Job Description
Takeda's Singapore biologics manufacturing facility focuses on manufacturing potentially life-saving medicines for patients suffering from rare blood disorders such as Hemophilia A and B. As part of the company’s Biologics Operating Unit network, the site is Takeda’s only biologics drug substance manufacturing facility in Asia. The facility has two buildings, including manufacturing suites and laboratories, as well as Takeda’s first positive energy building certified by Singapore’s Building and Construction Authority’s Green Mark scheme in 2022.
Job Title: Documentation Specialist (12 months contract)
Location: Woodlands, Singapore
About the role:
With general supervision, the individual will:
Provide full documentation supports to Manufacturing.
Maintain the administrative system for Manufacturing Batch Records, SOPs, Forms, Logbooks, etc
Maintain the documentation and archiving (onsite/offsite) system for technical documents and turnover packages.
Manage all quality relevant documentation, organize and improve the respective systems for issuance, workflow and archiving in cooperation with Quality.
Provide documentation support for manufacturing processes in according to EHS guidelines and in a cGMP compliant manner.
Provide administrative support to Manufacturing Standalone equipment.
How you will contribute
70%: The individual will carry out cGMP documentation operations utilizing Standard Operating Procedures (SOP), Electronic Batch Records (EBM), JD Edwards (JDE), LIMS, Batch Records and Forms.
Primary responsibilities include:
MBR/MFR (Process/ Non-process):
Prepare and issuance of MBR/ MFR packages (include MBR/MFR, LIMS, JDE, XFP and/ or custom labels)
Prepare and reconciliation of ECC forms
Attain in depth operating knowledge in PRIMR, LIMS, JDE and EBM transaction, etc
Perform data interface with PRIMR but not limited to entry, verification, data editing, etc
Perform JDE transaction but not limited to materials consumption, verification, work order completion (including WO08/11), KU adjustment, etc
Attain in depth knowledge in trouble shooting and rectification of JDE/ XPF errors
Perform Inventory Adjustment (Scrap/discard)
Perform materials transactions of non-work orders (IE) process
Archive completed MBR/MFR
Review MBR/MFR issuance and movement log
Perform updating of electronic tracking log
Collaborate closely with other departments to resolve issues related to daily operations
Controlled Copy/ Logbook Management
Check/ verify number of the controlled copies that are effective daily
Print controlled copies and replace superseded copies in the manufacturing area
Remove obsolete controlled from manufacturing area
Perform issuing and archival of logbook timely
Other Documentation Support
Formatting of Manufacturing and Engineering documents
Issuance of Ad-hoc labels (Cleaning Monitoring/ In-Ops/ DHT, etc)
Support for printing of LIMS labels and forms for water sampling
Audit Support
Lead and Support investigation for event and deviation
20%:
Internal/ External Document Archival
Facilitate loan out/ return of internal archived documents
Arrange for documents to be external archived, and retrieval
Perform yearly red-tag to identify documents to be external archived
Perform 5S inspection
Administrative support to Manufacturing Standalone equipment (e.g. Casy Cell Counter, BioProfile pHOx, AKTA Explorer, Filter Integrity Tester, Bag Integrity Tester)
Administer user access for Manufacturing Standalone equipment
Perform Annual User review
Routine time synchronization of system
Routine backup and archival of data
Execution of protocol/ test script requiring administrative access
Others
Manage SOPs, Forms and TQs pertaining to the documentation process or related computerized system (i.e. create/ update, format and route for approval, etc)
Compile and print JDE Error Report
Perform troubleshooting and resolve documentation related issue
Support investigation for non-conformance in Documentation area.
Perform On-Job-Training to team members for relevant computerized system but
not limited to JDE, PRIMR, etc
Actively support continuous improvement initiatives
Actively support implementation of changes to Documentation
Act as a SME (Subject Matter Expert) for improvement projects
10%
Staff Technical Training and Development
Meet and maintain training requirements
Complete assigned training on time
Lead in the development of training material
Develop and maintain personal development plan
Provide annual performance self-assessment on development plan
Additional:
Responsibility to adhere to any applicable EHS requirements.
Commitment to a fair and respectful relationship to others and behavior in accordance with Takeda’s Code of Conduct.
Any other duties as assigned by supervisor.
What you bring to Takeda:
Education and Experience Requirements
Minimum Diploma with 2 - 4 years of relevant experience in Pharmaceutical/ Manufacturing environment or in the related fields
Diploma preferably in Chemical Process Development, Biotechnology, Chemistry or equivalent.
Effective interpersonal, organization and communication skills, and the ability to work in a multi-disciplinary team
Team player, self-driven and able to work under pressure with a sense of urgency
Experience in PRIMR/ JDE or equivalent system will be an added advantage
Able to take initiative with problem solving skills
Excellent team player with hands-on attitude
Able to support overtime as required
Able to adhere to EHS/GMP requirement
Able to support production demands with adjusted work schedule
Ability to wear appropriate PPE/Cleanroom gowning as per SOP
Ability to gown and gain entry to biotechnology/pharmaceutical manufacturing areas.
Key Skills and Competencies
Possess good communication skills across all levels
Possess good troubleshooting skills
Good knowledge in system user of business systems such as JDE, PRIMR and Trackwise, etc
Good technical knowledge, and is able to update Standard Operating Procedures (SOPs)
Good technical knowledge in administrative support for Manufacturing Standalone equipment
Full awareness of current Good Manufacturing Practices (cGMP)
Good knowledge in management of SOP, batch records and logsheets
Good knowledge of Windows environment such as Excel, Word, and PowerPoint
Able to support Continuous Improvement Projects
More about us:
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.
Empowering our people to shine:
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, or any other characteristic protected by law.
Locations
SGP - Singapore - WoodlandsWorker Type
EmployeeWorker Sub-Type
Fixed Term (Fixed Term)Time Type
Full timeWorking at Takeda
-
Inclusion
Here, you will feel welcomed, respected, and valued as a vital contributor to our global team. -
Collaboration
A strong, borderless team, we strive together towards our priorities and inspiring mission. -
Innovation
Bold initiatives, continuous improvement, and creativity are at the heart of how we bring scientific breakthroughs from the lab to patients. -
Top Workplace
Recognized for our culture and way of working, we’re one of only 17 companies to receive Top Global Employer® status for 2024. -
Work-Life
Our people-first mission extends beyond patients to include their families, communities, and our own Takeda family. -
Empowerment
Through trust and respect, you will have genuine support from leaders, managers, and colleagues to do your best work.
We're Steadfast In Our Commitment to Four Key Imperatives
Patient
Responsibly translate science into highly innovative medicines and accelerate access to improve lives worldwide.
People
Create an exceptional people experience.
Planet
Protect our planet.
Data & Digital
Transform Takeda into the most trusted, data-driven, outcomes-based biopharmaceutical company.
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