Executive Assistant to Chief Human Resources Officer

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Job Description

Are you looking for a patient-focused, innovation-driven company that will inspire you and empower you to shine?

At Takeda, we are transforming the pharmaceutical industry through our R&D-driven market leadership and being a values-led company. To do this, we empower our people to realize their potential through life-changing work. Certified as a Global Top Employer, we offer stimulating careers, encourage innovation, and strive for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our global teams are united by an unwavering commitment to deliver Better Health for People, Brighter Future for the World. 

We are currently looking for an Executive Assistant to support our Chief Human Resources Officer within the Global Human Resources organization.

How you will contribute

• Understands the annual business cycle and anticipates the executive’s needs regarding preparation for and scheduling of activities; manages the executive’s calendar; schedules meetings, calls, and other interactions based on the priorities of the executive; arranges travel; completes expense reports in a timely manner.

• Understands business etiquette; interacts and works successfully with senior leaders of the organization's Board of Directors, Office of the CEO, TET Members, committees, customers and suppliers to ensure needs are addressed while balancing the executive’s other responsibilities and commitments; researches solutions to questions and responds independently to email and phone inquiries.

• Manages the executive’s email and other correspondence, responding on behalf of the executive where appropriate, forwarding communications to appropriate staff to respond, or bringing the matter to the attention of the executive.

• Develops an understanding of the executive’s work style and preferences; assumes responsibilities as requested by the executive.

• Uses appropriate tools for required work; ensures that all documents produced for the executive are of the highest quality, accuracy, and completeness.

• Knows the appropriate sources for needed data and gathers data for reports and analysis; prepares reports and analyses to assist executive with decision making.

• Interacts effectively with all levels of employees throughout the company; works with the executive’s Leadership Team to ensure that business decisions are made in a timely fashion while balancing the executive’s other responsibilities and commitments.

• Schedules Leadership Team meetings; arranges meeting space or virtual meeting tools; develops meeting agendas and ensures that participants are prepared for the meetings; ensures that any follow-up actions resulting from the meeting are documented and completed in partnership with the Chief of Staff.

• Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees; may approve staff expense reports and other payment requests.

• Understands the structure of the organization and maintains a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.

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• Demonstrates the highest level of confidentiality in execution of all responsibilities.

• Performs other duties as required.

Qualifications and Skills

•  High school diploma/GED required.  Associate degree or bachelor's degree preferred. 

• 10+ years of relevant work experience, or equivalent combination of training and experience.  Industry experience preferred.

• Strong skills in Microsoft Outlook, Word, Excel, or PowerPoint. 

• Excellent verbal and written communication skills

Note: this role is based out of Lexington, MA and is hybrid with a minimum of 5 days per month required on site in Lexington and/or Cambridge. There will be times, May through October when the expectation to be on site can average 10-14 days per month in both the Lexington & Cambridge locations.

Takeda Compensation and Benefits Summary

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EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

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Job Exempt