Project Management Lead

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Job Description

Job Title: Project Management Lead

BE - Lessines

OBJECTIVES/PURPOSE

The Project Management Lead is responsible for overseeing and managing the planning, execution, and delivery of key projects within the site. This includes managing process improvements, equipment installations, facility expansions, and other strategic initiatives or projects at the site. The role ensures projects are completed on time, and in compliance with quality, safety, and regulatory standards. The Project Management Lead will work closely with cross-functional teams to ensure alignment and drive successful project outcomes.

ACCOUNTABILITIES

Project Leadership and Execution:

• Lead cross-functional teams in the planning, execution, and delivery of projects such as process optimizations, facility upgrades and equipment installations, strategic initiatives and other projects.
• Develop and manage detailed project plans, including scope, schedules, budgets, resource allocation, and risk management strategies.
• Ensure projects are delivered on time, within scope, and to the required quality and safety standards.

Project Scope, Scheduling, and Budget Management:

• Collaborate with key stakeholders to define the project scope, objectives, and deliverables.
• Develop and maintain comprehensive project schedules using project management tools (e.g., MS Project).
• Create and manage project budgets (OPEX).
• Track project milestones and manage any changes to the project scope, schedule.

Stakeholder Management and Communication:

• Serve as the primary point of contact for all project-related communications, ensuring transparency and timely updates to all stakeholders.
• Facilitate regular project meetings to review progress, address issues, and make decisions to keep projects on track.
• Provide clear and concise project status reports to leadership and stakeholders, including progress updates, risks, and mitigation actions.
• Ensure strong collaboration with other functional departments (e.g., Operations, Engineering, Quality, Procurement, Supply Chain) to ensure successful project delivery.

Risk Management:

• Identify potential project risks early and develop mitigation plans to address them.
• Monitor risks throughout the project lifecycle, adjusting plans as necessary to minimize impact on timelines, costs, and quality.
• Proactively resolve issues that may arise during the project, escalating concerns to senior management when necessary.

Compliance and Safety:

• Ensure that all projects comply with site health and safety regulations, quality standards, and regulatory requirements (e.g., cGMP, OSHA, ISO).
• Work with relevant departments to ensure projects adhere to all internal Quality Assurance (QA) and regulatory compliance guidelines.
• Lead efforts to ensure that health, safety, and environmental risks are managed and that the project aligns with safety standards throughout its lifecycle.

Resource and Team Coordination:

• Coordinate the allocation of resources across projects, ensuring the right team members and equipment are available and effectively utilized.
• Lead and mentor project teams, helping to ensure they have the necessary support, tools, and guidance to achieve project goals.
• Manage external vendors, contractors, and suppliers to ensure timely delivery of goods and services needed for project success.

Continuous Improvement:

• Lead the identification and implementation of continuous improvement initiatives through effective project management practices and process optimization efforts.
• Advocate for the adoption of agile project management, lean manufacturing, Six Sigma, or other best practices where appropriate, aiming to improve project execution efficiency and operational effectiveness.

Project Documentation and Reporting:

• Ensure accurate and up-to-date documentation for each project, including project plans, change requests, meeting minutes, risk assessments, and project reports.
• Maintain and monitor project timelines, milestones, and performance metrics, ensuring they are reported to senior management.
• Ensure that all project-related documents are stored properly for future reference and audit purposes.

DIMENSIONS AND ASPECTS

Technical/Functional (Line) Expertise

• Communicate effectively at all organization levels
• Expert in project management principles within a complex and dynamic environment
• Executes project related strategies with minimal guidance
• Early adopter of digital tools and the latest project management methodologies

Leadership

• Self-starter with the ability to produce measurable success
• Ability to drive change, influence and motivate others

Decision-making and Autonomy

• Adapt to changing priorities. 
• Deliver pragmatic results 
• Adept at providing effective problem-solving approaches in dynamic project environments

Interaction

• Collaborate with cross-functional teams and stakeholders. 
  • Excellent interpersonal skills to positively influence others at site level 
  • Engage local stakeholders and global subject matter experts
  • Close interaction with stakeholders across site

Innovation

• Meet targets in a matrix environment 
• Embrace digital technology 
• Shares openly and learns from other 

Complexity

• Ability to thrive in a fast-paced, dynamic environment, managing multiple projects and priorities simultaneously
• Focus on measurable improvement 

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

Essential:

• Bachelor’s degree in Engineering, Operations Management, Project Management, or related field.
• 5+ years of experience in project management within a manufacturing environment, with a proven track record of managing projects like, process improvements or facility upgrades
• Proven track record of delivering complex projects on time, while meeting quality standards and regulatory compliance.
• Strong understanding of current project management methodologies (e.g., Waterfall, Agile, Lean)
• Strong knowledge of project management processes, including planning, scheduling, budgeting, and risk management.
• Demonstrated leadership and the ability to manage cross-functional teams and engage stakeholders at all levels of the organization.
• Strong problem-solving and analytical skills, with the ability to identify issues and proactively address them.
• Results-Driven: Focused on achieving key project outcomes, including financial, quality, and timeline goals, while continuously striving for improvement.
• Excellent communication and interpersonal skills, with the ability to influence stakeholders and drive project success.
• Experience with Organizational Change Management.
• Proficiency with project management software and tools (e.g., MS Project, Excel, JIRA, or similar).
• Fluency in English language

Desired:

• A Master’s degree
• PMP (Project Management Professional) certification (or similar)
• Familiarity with managing projects in regulated industries (e.g., pharmaceuticals, food & beverage, chemicals) is highly preferred
• Experience with capital expenditure (CapEx) projects, including managing budgets, timelines, and resource allocations is ideal

ADDITIONAL INFORMATION

• Travel Requirements: Occasional travel may be required to visit other company locations, vendor sites, or project-related meetings.
• Work Environment: Site-based role with daily interactions with manufacturing teams and cross-functional departments.

En savoir plus sur nous :

Chez Takeda, nous souhaitons améliorer la santé du patient grâce au développement de nouveaux produits pharmaceutiques spécialisés et par le biais de meilleurs programmes de soutien aux patients. Takeda est une entreprise centrée sur le patient qui vous inspirera et vous permettra de vous développer grâce à un travail qui peut changer votre vie. 

Certifié Global Top Employer, Takeda propose des carrières stimulantes, encourage l'innovation et vise l'excellence dans tout ce que nous entreprenons. Nous favorisons un lieu de travail inclusif et collaboratif, dans lequel nos équipes sont unies par un engagement indéfectible d’offrir une meilleure santé et un meilleur avenir aux personnes dans le monde entier.  

Donner à nos employés les moyens de briller:

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