Management Assistant

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Job Description

Job Description

At our heart, we are committed colleagues. We offer interested people numerous opportunities and strongly believe in, and promote, diversity, equity, and inclusion. As a company we offer roles based on merit, welcoming candidates of any gender, age, religious belief, sexual orientation, race, color, ethnic or social origin, or disability.

Our team is growing and for this we need bright minds with creativity and flexibility – what talent do you have?

Role: Management Assistant – Help Shape the Future of Business Process-Oriented Support at Takeda

Role Objective

As Management Assistant at Takeda Netherlands, you play a key role in supporting the organization by owning and managing one or more company-wide administrative processes. You work in a duo structure with a fellow assistant, and together you are responsible for optimizing, professionalizing, and maintaining a specific process such as Activity Management, Contracting or Procurement.

You’ll be part of the dynamic Management Assistant Team, currently consisting of 8 colleagues. We are in an exciting transition phase: shifting from Business Unit-specific support to company-wide process-based ownership. You’ll help shape this new way of working.

Digitalization, innovation, and professional development are key focus areas. While we are not fully applying digital and AI solutions yet, we are eager to learn, experiment, and evolve. If you’re proactive, tech-curious, and enthusiastic about building strong processes in a collaborative environment, we’d love to meet you.

What You Will Do

• Take ownership of a cross-departmental administrative process (e.g. procurement, contracting, activity management) in collaboration with a fellow Management Assistant.
• Monitor and manage the end-to-end execution of this process, ensuring high-quality, compliant, and efficient outcomes.
• Collaborate closely with internal stakeholders (marketing, sales, finance, medical, compliance, legal) to align expectations and deliver excellent support.
• Identify opportunities for improvement within our ways of working and proactively help implement them.
• Stay up to date with Takeda’s systems and tools (e.g. SAP Ariba, contract management tools) and support others in using them effectively.
• Help us explore digitalization and AI opportunities to make our processes smarter, faster, and more user-friendly.
• Support planning, coordination, and logistics of internal and external meetings and events if related to your process scope.
• Contribute to a positive, high-performing, and fun team culture.

Skills and Competencies

• Proactivity: You take initiative, spot opportunities early, and act on them.
• Process mindset: You enjoy structure and working towards process excellence, but stay flexible in a changing environment.
• Collaboration: You are a strong communicator who builds trust, aligns expectations, and works smoothly with others.
• Tech-curiosity: You have affinity with digital tools and new technologies (AI, automation) and are willing to explore their application.
• Responsibility: You take ownership for your work, are detail-oriented, and reliable.
• Adaptability: You embrace change and contribute to building new ways of working.
• Service-oriented: You enjoy supporting others and contributing to shared goals.
• Professional mindset: You have a sense of business integrity, compliance, and discretion.

Experience and Education

• MBO/HBO degree (e.g. Office Management, Business Administration, Communications).
• Experience in a similar supporting or administrative role is a plus.
• Strong command of Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Affinity with SAP Ariba and/or other business systems is a plus.
• Native-level Dutch and business-level English (English is our working language).
• Experience in a regulated industry (e.g. pharma, healthcare) is an advantage but not required.

Accountabilities

• Ensure efficient execution of your assigned administrative process with focus on compliance, accuracy, and stakeholder satisfaction.
• Continuously align with your duo partner and the Management Assistant team to harmonize ways of working and improve process maturity.
• Support the business in navigating internal systems and procedures related to your process domain.
• Maintain accurate documentation, templates, and workflows for consistent application across the business.
• Stay in close contact with internal stakeholders to anticipate needs and proactively improve process impact.
• Support the implementation of digital tools or smarter workflows in collaboration with relevant departments (e.g. IT, Compliance).
• Act as a reliable ambassador of the Management Assistant team and contribute to shared initiatives, events, and trainings.

Why Work at Takeda

People First

Here, everyone matters, and you will be a vital contributor to our inspiring, bold mission. You will make an impact on people’s lives — including your own. We are committed to helping you develop and thrive in a workplace built on collaboration, trust, and respect.

Exceptional Values

Our culture is grounded in a philosophy we call Takeda-ism, which has been cultivated for over 240 years. It centers on integrity, fairness, honesty, and perseverance. We focus on what matters most: the patient. Our values guide every decision and action, big or small.

Empowerment and Trust

We trust our people and empower them to help patients by reliably delivering high-quality, innovative products. It’s a challenging job, but our teams share a common purpose — advancing health for people around the world.

Empowering Our People to Shine

At Takeda, you will be supported by your team, inspired by our leaders, and empowered to chart your own path. We offer development programs, mentoring, and personalized learning to help you grow. The more potential you unlock, the brighter your future — for yourself, for Takeda, and for the world.

Diversity, Equity, and Inclusion

Takeda is committed to fostering a diverse, equitable, and inclusive workplace. Hiring decisions are made solely based on qualifications, without regard to gender, age, origin, religion, sexual orientation, or disability.

Are you ready to help us shape the future of administrative excellence? We look forward to receiving your application via our online portal.

Learn more at takedajobs.com

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