Executive Assistant

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Job Description

Job Title:  Executive Assistant

Location:  Ho Chi Minh, Vietnam

About the role: 

The Executive Assistant will provide high-level administrative support to General manager, ensuring efficient operation and coordination of activities. This role requires a proactive individual with exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The Executive Assistant will act as a liaison between the General manager, the executive team and internal/external stakeholders, contributing to the overall success of the company.

How you will contribute: 

• Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements
• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings.
• Document Management: Organize and maintain files, records, and documents; ensure confidentiality of sensitive information.
• Travel Arrangements: Plan and book travel itineraries, including flights, accommodations, and transportation.
• Event Planning: Assist in organizing company events, conferences, and meetings.
• Project Support: Provide administrative support for special projects and initiatives on an ad hoc basis
• Relationship Management: Act as a point of contact between the GM and internal/external stakeholders; build and maintain professional relationships.
• Office Management: Oversee office supplies and equipment; ensure the office workspace is organized and efficient.
• Technology Proficiency: Utilize various software applications for scheduling, document management, and communication

What you bring to Takeda: 

•  Bachelor or college decree in Business administration or a related fields.
• 2-3 years of experience in Personal Assistant of Director role
• Proficient in Vietnamese and English
• Proficient in MS365 tools especially in outlook, PowerPoint and excel. Experience in new productivity tools like planner and loop will be a significant plus
• Curiosity and willingness to learn

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

Empowering our people to shine:

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

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