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Executive Assistant

Delegación Cuajimalpa de Morelos, Mexico City
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At Takeda, we are guided by our purpose of creating better health for people and a brighter future for the world. Every corporate function plays a role in making sure we — as a Takeda team — can discover and deliver life-transforming treatments, guided by our commitment to patients, our people and the planet.

People join Takeda because they share in our purpose. And they stay because we’re committed to an inclusive, safe and empowering work environment that offers exceptional experiences and opportunities for everyone to pursue their own ambitions.

Job ID R0119790 Date posted 03/27/2024 Location Delegación Cuajimalpa de Morelos, Mexico City

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

The Future Begins Here

At Takeda, we are leading digital evolution and global transformation. By building innovative solutions and future-ready capabilities, we are meeting the need of patients, our people, and the planet.

Mexico City has been selected to be home to Takeda’s recently launched Innovation Capability Center thanks to its international recognition in qualified and experienced talent in the data, digital and technology fields. We invite you to join our digital transformation journey.

In this role, you will have the opportunity to boost your skills and become the heart of an innovative engine that is contributing to global impact and improvement.

At Takeda’s ICC we Unite in Diversity

Takeda is committed to creating an inclusive and collaborative workplace, where individuals are recognized for their backgrounds and abilities they bring to our company. We are continuously improving our collaborators journey in Takeda, and we welcome applications from all qualified candidates. Here, you will feel welcomed, respected, and valued as an important contributor to our diverse team.


Under the general direction of the ICC Head (Managing Director), plans, organizes and coordinates activities related to the administration, procurement, servicing, operation, and finance of the center
Support with expense admin - Concur
Assists in coordination of projects, initiatives, and relevant outreach activities
Vendor management – Coordination of 3rd parties (vendors) to deliver high-quality services for the ICC office
Be the primary contact for external vendors.

Be a point of contact in case of the escalation for tickets to Takeda Business Solutions (TBS)



Being responsible for procurement management operation
Investigate and resolve complex issues across the contract to pay processes systems, including but not limited to supplier enablement, contracting, requisitioning, invoicing and payments
Support validate the compliance of supplier, contract and requisition creations amendments.
Help with managing the end-to-end contracting process
Proceed with the creation, modification, and overall maintenance of supplier records
Contacting suppliers to guide them through the vendor’s onboarding process or preventing fraud by verifying their confidential data.


Provides necessary administrative support to Head of ICC
Ensure that reporting system accurately delivers the information required by stakeholders
Collaborate with other corporate function departments
Provide support with the expense process


Faimiliar with industry best practices, new technology advancements, and safety standards to ensure operations are efficient, innovative, and ecological friendly in line with Takeda environmental commitments
Support with the budgeting
Collaborates with global procurement
Invoice processing in Ariba
Procurement management and activities given by the line manager
Any other ad hoc activity/projects given by the line manager


Learning Agility & Growth mindset

Looks for the best opportunities in work to build skills that align with current and future development needs
Actively seeks information and help from all levels of employees across the organization
Reflects on work experiences and how to apply the lessons learned from past experiences to current and future work

Cross-functional collaboration

Ability to work effectively in cross-functional and virtual teams
Establish credible and long-lasting professional relationships and has personal impact through engaging respectfully and professionally

Self-starter & entrepreneurial mindset

Proactive - Shows initiative
Focus on personal accountability and ownership – constantly challenging oneself to take responsibility for continuous performance improvement and operational excellence
Motivated and self-directed with the ability to think innovatively, manage, and prioritize different projects independently; demonstrates resilience and flexibility

Results & Stakeholders oriented

Execute efficiently the identified key activities and actions.
Can do attitude
Able to anticipate stakeholders needs and is accountable and responsible for creating value for them

Good communication skills

Ability to manage difficult conversations and handle objections
Able to proactively interact with the stakeholders to generate relevant content
Effective listening skills
Superb customer service and organizational Skills
Advanced English Level, written and spoken.


Proven experience with procurement administration (Ariba, SAP system is advantage)
Vendor management
Experience with reporting analytics / dashboards
Contract management skills
Attention to detail
Good interpersonal and communication skills, both written and verbal
Very good organizational skills with the ability to multi-task
Analytical and problem-solving skills
Can-do attitude, happy to help and can handle demanding priorities
English B2+

Experience and Education

Graduation from university education
Min. 1 year of experience on a similar position
Hands on analytical skills
Proven record in building and maintaining trust relationships with internal and external stakeholders
English B2+
MS Office advanced; relational databases
Foreign exchange basic calculations


Takeda is certified as a Top Employer, not only in México and North America, but also globally. No investment we make pays greater dividends than taking good care of our people.
At Takeda, you take the lead on building and shaping your own career.

Joining the ICC in Mexico City will give you access to high-end technology, continuous training and a diverse and inclusive network of colleagues who will support your career growth


It is our priority to provide competitive compensation and a benefit package that bridges your personal life with your professional career. Amongst our benefits are:

Competitive Salary + Performance Annual Bonus
Monthly Supermarket and Food Vouchers
Flexible Working Schemes
Comprehensive Healthcare Insurance Plans: Life, Medical, Dental & Vision
Additional Time Off
Diversity, Equity, and Inclusion Programs


Takeda is leading a digital revolution. We’re not just transforming our company; we’re improving the lives of millions of patients who rely on our medicines every day.
As an organization, we are committed to our cloud-driven business transformation and believe the ICCs are the catalysts of change for our global organization.
If you have further inquiries on the ICC Mexico City or this role, follow us on LinkedIn, and look up for our upcoming online events where we will elaborate on open roles and host Q&A sessions.


MEX - Santa Fe

Worker Type


Worker Sub-Type


Time Type

Full time
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Success profile

What makes a successful team member within Corporate at Takeda?

  • Collaborative
  • Strategic
  • Insightful
  • Results driven
  • Goal-oriented
  • Achiever
The environment is dynamic and evolving, so you have to be adaptable.

Maciej Niedospial - Business Reporting Manager

I’m fortunate enough to work with a highly skilled, diverse and dedicated bunch of people, and for that, I’m grateful! My colleagues continue to amaze me.

Sheelagh Gartlan - Recruitment Business Partner

Takeda is a company that emphasizes diversity and inclusion. By bringing people together who have diverse backgrounds, competencies, and personalities, innovation and ideas grow.

Michelle Chen - Human Resources Manager

  • Impact across generations Partnership brings together world-leading plasma companies to focus on developing and delivering a hyperimmune immunoglobulin in the global fight against COVID-19.
  • Takeda Scoops Global Top Employers® Award Takeda Pharmaceutical Company Limited today announced it has become part of a select group of only 15 to receive Top Global Employer® status for 2024.

Working at Takeda

  • Inclusion

    Here, you will feel welcomed, respected, and valued as a vital contributor to our global team.
  • Collaboration

    A strong, borderless team, we strive together towards our priorities and inspiring mission.
  • Innovation

    Bold initiatives, continuous improvement, and creativity are at the heart of how we bring scientific breakthroughs from the lab to patients.
  • Top Workplace

    Recognized for our culture and way of working, we’re one of only 17 companies to receive Top Global Employer® status for 2024.
  • Work-Life

    Our people-first mission extends beyond patients to include their families, communities, and our own Takeda family.
  • Empowerment

    Through trust and respect, you will have genuine support from leaders, managers, and colleagues to do your best work.

We're Steadfast In Our Commitment to Four Key Imperatives


Responsibly translate science into highly innovative medicines and accelerate access to improve lives worldwide.


Create an exceptional people experience.


Protect our planet.

Data & Digital

Transform Takeda into the most trusted, data-driven, outcomes-based biopharmaceutical company.

Exterior of Takeda Building

About our location

Delegación Cuajimalpa de Morelos, Mexico City

View Map of Delegación Cuajimalpa de Morelos, Mexico City

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