Executive Assistant

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

The Future Begins Here: At Takeda, we are creating a future-ready organization that uses data and digital to meet the needs of patients, our people, and the planet. We need your help to make this happen. Join our Innovation Capability Center (ICC) in Bratislava, Slovakia.

At Takeda we are dedicated to improving the health and well-being of all people and bringing them the hope of a brighter future. It is our passion that transforms every job into meaningful action. Our people are the heart of Takeda.

At Takeda, we earn the trust of society and our customers through our values of Takeda-ism: Integrity, Fairness, Honesty, Perseverance. We incorporate these values in everything we do. They represent who we are and how we act. They help us make decisions that we can be proud of today and in the future.

THE OPPORTUNTY

The position of an Executive Assistant is a vital role within the Global Ethics & Compliance Function (GEC).

Here you will help Takeda realize our guiding principles of encouraging ethical behaviour and shared responsibility among all employees. This in turn empowers Takeda’s unwavering commitment to patients.

RESPONSIBILITIES

1. Administration tasks

• On- and off-boarding of the global teams and teams with no assistant

• Supporting, coordinating, and optimizing the GEC on-/off-boarding process

• Organizing and facilitating meetings and workshops

• Maintaining GEC Teams Sites, WhatsApp groups, People tracker Power App

• Acting as back-up for the EA of the Chief Ethics & Compliance Officer

• Organizing IT help, Facility Management assistance, handling mail, courier shipments

2. Finance & Contracting

• Creating purchase orders (POs) and managing vendors and invoices

• Ad hoc support for monthly accruals

• Managing Ariba POs, Invoices, Accruals, Concur, travel expenses, and Jinsoku

3. Support to the Global EC Teams

• Be the go-to person for the Global Teams

• Calendar management

• Travel bookings in BCD / Expenses in Concur

• Set-up bi-weekly and monthly meetings (virtual or F2F)

• Create and follow-up agendas, taking minutes

• Prepare presentations, visual materials for internal and external meetings, ensuring content is clear & engaging

REQUIRED SKILLS AND QUALIFICATIONS

• 3+ years of experience as a personal assistant to a senior leader in an international environment

• Demonstrated experience of managing suppliers

• Proven knowledge of budget management including invoices, POs and payments

• Proficient in the use of PowerPoint, Excel,

• Experience managing Outlook calendars, overseeing e-mail communications, travel arrangements

• English, both verbal and written, at a professional level.

WHAT TAKEDA CAN OFFER YOU

At Takeda, you may build your career, while contributing to better people’s lives. Expect trust driven culture built around Integrity, Fairness, Honesty, and Perseverance. Joining ICC will give you access to high end technology, training and colleagues who will support your growth.

Salary

As a motivated employee, you should be compensated appropriately. The minimum salary for this position is € 2200 per month (full time), but your final remuneration package may be higher depending on your qualifications and experience.

Benefits

Here are a few benefits our employees are enjoying at Takeda. To get a full picture of what we are offering, follow this link.

• Cafeteria
• Medical - High standard medical care
• Bridge days
• Summer Hours
• Multisport Card

Your application and all conversations that occur with the recruiter, HR, and the hiring manager as part of that application will be treated in the strictest confidence.

At Takeda’s ICC we Unite in Diversity
Takeda is committed to creating an inclusive and collaborative workplace, where individuals are recognized for their backgrounds and abilities they bring to our company. We are continuously improving our collaborators journey in Takeda, and we welcome applications from all qualified candidates. Here, you will feel welcomed, respected, and valued as an important contributor to our diverse team. 

#Li-Hybrid

Locations

Worker Type

Worker Sub-Type

Time Type