Executive Assistant to the Head of Global Communications

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Job Description

The Executive Assistant to the Head of Global Communications provides advanced administrative and secretarial services to the organization. This role supports high-level executives by managing schedules, preparing documents, and facilitating communication, contributing to the smooth operation of the executive office.

Job Responsibilities

• Provide high-level administrative support to the Head of Global Communications, including calendar management, travel and expense reporting.

• Manage and organize the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.

• Handle confidential information with utmost discretion and professionalism.

• Collect, review, analyze, interpret, enter and format accurate data into intranet, spreadsheets, databases and other electronic tools.

• Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status.

• Prepare and edit correspondence, reports and presentations.

• Coordinate and manage communication between the executive and internal/external stakeholders.

• Assist in the preparation of events, town-halls, presentations within Global Communications on behalf of the leader.

• Facilitate smooth and efficient communication within the team and across different departments.

Required Skills and Qualifications

• Proven experience as an executive assistant or other relevant administrative support experience.

• Excellent time management skills and ability to multi-task and prioritize work.

• Strong organizational and planning skills in a fast-paced environment.

• Proficiency in MS Office (MS Excel and MS Outlook, in particular).

• Excellent written and verbal communication skills.

• Attention to detail and problem-solving skills.

• Bachelor’s degree; additional qualifications as an Executive Assistant or similar role is a plus.

Preferred Qualifications

• Experience in corporate affairs or communications.

• Interest in global health and or technology.

Takeda Compensation and Benefits Summary

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U.S. Hourly Wage Range:

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

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Job Exempt