Executive Administrative Assistant
Boston, Massachusetts- Job Level: Senior
- Travel: Minimal (if any)
At Takeda, we strive to provide transformational opportunities for every member of our team, and we empower our people to take charge of their futures. In an environment that fosters lifelong learning and a growth mindset, you’ll have the support you need to thrive — at work and beyond.
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Job Description
About the role:
At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.
Join Takeda as an Executive Administrative Assistant where you will Provide high-level administrative support to the assigned leader and leadership team, ensuring smooth and efficient operations within the organization and be gatekeeper and liaison for the assigned leader/s, managing their schedules, communications, and information flow to optimize their productivity. You will also contribute to the overall success of the leadership team by handling administrative tasks, facilitating communication, and enabling decision-making. As part of the Drug Discovery Sciences (DDS) Chemistry team, you will report to the Head of the team and uphold a standard of professionalism and confidentiality while representing the leader/s and the organization in various capacities.
How you will contribute:
- Manage and maintain executives' schedules, appointments, and travel arrangements.
- Coordinate and organize assigned meetings, including preparing agendas and taking minutes.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile data to support executive decision-making.
- Assist in the preparation of reports and presentations.
- Act as the point of contact between executives and internal/external clients.
- Coordinate and execute critical event planning, including but not limited to leadership team offsites and corporate events, ensuring seamless logistics and exceptional guest experiences.
- Track and administer training programs for leadership team, including scheduling, materials preparation, and record-keeping to support professional development initiatives.
- Assist in space planning and office layout optimization, collaborating with facilities management to create efficient and productive work environments.
- Facilitate new employee onboarding processes, including preparing workspaces, coordinating orientation schedules, and providing administrative support to ensure a smooth transition into the organization.
- Contribute to budget management by tracking expenses, processing invoices, and assisting in the preparation of financial reports to support the executive team's decision-making.
- Provide administrative support for special projects as needed.
Minimum Requirements/Qualifications:
- High school diploma/GED required. Associates or Bachelor degree preferred with a minimum 8 years of relevant experience.
- Excellent organizational, written, and verbal communication skills.
- Meticulous attention to detail.
- Ability to prioritize and work independently, using good judgement and high level of awareness.
- Ability to build strong rapport with leadership team.
- Ability to interact with leaders, including Takeda executives; ability to form good working relationships with colleagues across the global organization.
- Requires flexibility, strong multitasking and organizational skills as well as a team player mindset.
- Requires strong interpersonal skills and the ability to influence without authority.
More about us:
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.
This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.
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Takeda Compensation and Benefits Summary
We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
For Location:
Boston, MAU.S. Hourly Wage Range:
$26.92 - $42.31The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term incentives. U.S.based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S.based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
EEO Statement
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.
Locations
Boston, MAWorker Type
EmployeeWorker Sub-Type
RegularTime Type
Full timeOur pipeline
Our internal research capabilities and external partnerships contribute to an R&D engine that has produced exciting new molecular entities (NMEs) across our core Therapeutic Areas. Check out our pipeline and see how we’ll continue delivering a steady stream of next-generation therapies.
Working at Takeda
-
Inclusion
Here, you will feel welcomed, respected, and valued as a vital contributor to our global team. -
Collaboration
A strong, borderless team, we strive together towards our priorities and inspiring mission. -
Innovation
Bold initiatives, continuous improvement, and creativity are at the heart of how we bring scientific breakthroughs from the lab to patients. -
Top Workplace
Recognized for our culture and way of working, we’re one of only 17 companies to receive Top Global Employer® status for 2024. -
Work-Life
Our people-first mission extends beyond patients to include their families, communities, and our own Takeda family. -
Empowerment
Through trust and respect, you will have genuine support from leaders, managers, and colleagues to do your best work.
We're Steadfast In Our Commitment to Four Key Imperatives
Patient
Responsibly translate science into highly innovative medicines and accelerate access to improve lives worldwide.
People
Create an exceptional people experience.
Planet
Protect our planet.
Data & Digital
Transform Takeda into the most trusted, data-driven, outcomes-based biopharmaceutical company.
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