Executive Assistant

At Takeda, we are leading digital evolution and global transformation. By building innovative solutions and future-ready capabilities, we are meeting the need of patients, our people, and the planet.

Bengaluru, the city, which is India’s epicenter of Innovation, has been selected to be home to Takeda’s recently launched Innovation Capability Center. We invite you to join our digital transformation journey. In this role, you will have the opportunity to boost your skills and become the heart of an innovative engine that is contributing to global impact and improvement. 

At Takeda’s ICC we Unite in Diversity

Takeda is committed to creating an inclusive and collaborative workplace, where individuals are recognized for their backgrounds and abilities they bring to our company. We are continuously improving our collaborators journey in Takeda, and we welcome applications from all qualified candidates. Here, you will feel welcomed, respected, and valued as an important contributor to our diverse team.

RESPONSIBILITIES:

·Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc. 

·Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document, report data, and maintain web pages. 

·Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards. 

·Arranges travel for the team or department; completes expense reports in a timely manner. 

·Collects, reviews, enters, and formats accurate data into spreadsheets, databases and other electronic tools. 

·Interfaces and communicates with internal and external customers; directs people to the appropriate resources. 

·Research solutions and responds to email and phone inquiries with input from direct supervisor. 

·Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. 

·Participates in the development and maintenance of improvement processes; actively participates in self- and team audits and resulting process improvements. 

·Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities. 

·Demonstrates confidentiality in execution of all responsibilities. 

·Performs other duties as required

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

• Minimum 5 years of relevant work experience, or equivalent.

• Graduation in any discipline is must.

• Consistently demonstrates good communication skills and collaboration.

• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.   

• Excellent verbal and written communication skills. 

• Change readiness and ability to adapt quickly to priority changes. 

• Proven ability to be proactive, resourceful and problem solver  

• Systematically drive the communication effort for the department and engage the team members to contribute to the department communication effort 

• Proactively grow the communication capabilities (digital) of the department 

• Ability and willingness to take on additional projects and initiatives as the need arises 

• Ability to work collaboratively with all the functions and leaders of the team 

• Apply company policies and procedures to wide range of tasks 

WHAT TAKEDA ICC INDIA CAN OFFER YOU:

• Takeda is certified as a Top Employer, not only in India, but also globally. No investment we make pays greater dividends than taking good care of our people.

• At Takeda, you take the lead on building and shaping your own career.

• Joining the ICC in Bengaluru will give you access to high-end technology, continuous training and a diverse and inclusive network of colleagues who will support your career growth.

BENEFITS:

It is our priority to provide competitive compensation and a benefit package that bridges your personal life with your professional career. Amongst our benefits are:

• Competitive Salary + Performance Annual Bonus

• Flexible work environment, including hybrid working

• Comprehensive Healthcare Insurance Plans for self, spouse, and children

• Group Term Life Insurance and Group Accident Insurance programs

• Health & Wellness programs including annual health screening, weekly health sessions for employees.

• Employee Assistance Program

• Broad Variety of learning platforms 

• Diversity, Equity, and Inclusion Programs

• No Meeting Days

• Reimbursements – Home Internet & Mobile Phone

• Employee Referral Program

• Leaves – Paternity Leave (4 Weeks), Maternity Leave (up to 26 weeks), Bereavement Leave

ABOUT ICC IN TAKEDA:

• Takeda is leading a digital revolution. We’re not just transforming our company; we’re improving the lives of millions of patients who rely on our medicines every day.

• As an organization, we are committed to our cloud-driven business transformation and believe the ICCs are the catalysts of change for our global organization.

#Li-Hybrid