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Contract and Facility Management Expert

Vienna, Vienna
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  • Job Type: Full Time
  • Job Level: Senior
  • Travel: Minimal (if any)

Takeda has been translating science into breakthrough medicines for 240 years. Every step of the way, our teams have worked together to tackle some of the most challenging problems in drug discovery and development. Today, we’re a driving force behind innovative therapies that make a lasting difference to millions of patients around the world.

In R&D, all of our history and potential comes together in an environment that welcomes diversity of thought and amplifies every voice. Working closely with colleagues, you’ll play a key role in bringing our rich pipeline of products forward to help patients. Come join a team that’s earned trust for more than two centuries, and find out how advancing transformative therapies at Takeda will shape your bright future.

Job ID R0159254 Date posted 08/05/2025 Location Vienna, Vienna

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

Join Takeda as a Contract and Facility Management Expert to oversee facility operations at our new R&D site in Aspern Seestadt. In this critical role, you will support the control of the execution of contracts and collaborate with outsourced vendors through Takeda’s Integrated Facility Management (IFM) program, ensuring operational excellence, compliance, and alignment with organizational standards.

Key Responsibilities

  • Oversee and ensure timely execution of outsourced vendor contract deliverables while meeting service obligations.
  • Act as the point of contact for coordination, ensuring adherence to procurement, legal, and local regulatory requirements.
  • Collaborate with our vendors and Takeda teams for budget control, managing purchase orders, invoice tracking, accruals, and financial aspects.
  • Support the preparation and management of Master Services Agreements (MSAs) and Statements of Work (SOWs).
  • Partner closely with the External Business Management team to align operational activities.
  • Maintain compliance with Takeda’s policies, regulatory standards, and environmental, health, and safety (EHS) guidelines.
  • Provide operational support, including managing R&D meeting schedules and setting up rooms via the TANGO system.
  • Drive the successful establishment and efficient operations of the Aspern Seestadt R&D facility.

Qualifications & Skills

  • Extensive experience in facility management, financial controls, and operational project coordination.
  • Strong understanding of contracts, procurement processes, and compliance requirements.
  • Excellent collaboration and team management skills, with a proven track record of successfully handling vendor relationships.
  • Ability to ensure compliance with regulatory and organizational policies while delivering operational excellence.
  • Proficient in German written and spoken and English (preferred)

This is a key operational role that requires exceptional expertise to manage the facility’s operational success and ensure seamless collaboration with Takeda’s partners and internal teams. Be a vital part of driving the success of our R&D facility. Apply now! 

What we offer you:

A competitive remuneration package with a minimum salary of € 5.598,85 gross per month (full-time, collective wage agreement for the chemical industry) - the actual salary is higher and depends on your professional experience and qualifications.

  • Family-friendly company environment; support with parental leave, dad month, Bilingual company kindergarten

  • Work@home depending on the position / department

  • Commuting allowance or parking space (tax applicable) 

  • Comprehensive training programs

  • In-house job rotation program

  • In-house Canteen with discounts or meal vouchers

  • Works council (events, festivals, shopping vouchers, etc.)

  • Employee Referral Program

  • Employee Recognition Program

  • Takeda Resource Groups

  • Medical checkups

  • Free vaccination program

  • Fitness Center in I67

  • Employee discounts 

  • Employee Stock Purchase Plan

  • Group accident insurance 

More About Us:

Takeda is a patient-focused, values-based, R&D-driven global biopharmaceutical company committed to bringing Better Health and a Brighter Future to people worldwide. Our passion and pursuit of potentially life-changing treatments for patients are deeply rooted in over 230 years of distinguished history in Japan.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

Make History, Change Futures.

For over 240 years, Takeda’s propensity to evolve has driven the next generation of innovation. Today, the organization spans the globe—colleagues across business units and functions face challenges head-on to deliver on our vision. The omnipresent patient focus instills pride in personal contributions.

How we will support you:

Takeda is proud of its commitment to create a diverse workforce and to provide equal employment opportunities to all employees and applicants for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, or any other characteristic protected by law. If you are living with disabilities, chronic illness, or neurodiversity, please feel free to let us know so that we can provide you with appropriate support during the application process. 

Locations

AUT - Wien - DC Tower

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time
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During my 20-year journey here, I’ve been fully supported by my colleagues, and I can’t say enough about our rich internal talent and the long-standing values that drive our decisions as we work to develop important medicines for the patients we serve.

Doug Coffman - Head, R&D Asset Transition & Integration Office, R&D Regional & Business Operations

When making any type of decision, the first thing we ask is 'how will this impact patients?’ Ultimately, we’re laser focused on the best interests of the patient, and I truly believe we follow through on that.

Meredith Culp - VP, Head of Neuroscience Therapeutic Area Strategy & Operations and Head of Global Development Integration Office

Our culture and shared values make us like a family here at Takeda. It doesn't feel like work when you're doing something you love with people you love, and when your outcome is really fantastic.

Alison Handley, Head, Center for External Innovation

The heart of our work

Shining a light on new perspectives

What we believe in

Our values of Takeda-ism are Integrity, Fairness, Honesty and Perseverance, with Integrity as the core. These are brought to life through actions based on Patient, Trust, Reputation and Business, in that order.

Our belief in putting people first extends beyond our patients — it includes their families and communities, as well as our Takeda colleagues and their families.

We are committed to embracing our differences, valuing different perspectives, and fostering a culture of respect, inclusiveness and empowerment.

Our embedded Diversity, Equity & Inclusion (DE&I) strategy enables us to attract and retain exceptional talent, drives innovation, and helps address systemic inequalities in our communities.

  • Integrity

  • Fairness

  • Honesty

  • Perseverance

Working at Takeda

  • Inclusion

    Here, you will feel welcomed, respected, and valued as a vital contributor to our global team.
  • Collaboration

    A strong, borderless team, we strive together towards our priorities and inspiring mission.
  • Innovation

    Bold initiatives, continuous improvement, and creativity are at the heart of how we bring scientific breakthroughs from the lab to patients.
  • Top Workplace

    Recognized for our culture and way of working, we’re one of only 17 companies to receive Top Global Employer® status for 2025.
  • Work-Life

    Our people-first mission extends beyond patients to include their families, communities, and our own Takeda family.
  • Empowerment

    Through trust and respect, you will have genuine support from leaders, managers, and colleagues to do your best work.

We're Steadfast In Our Commitment to Four Key Imperatives

Patient


Responsibly translate science into highly innovative medicines and accelerate access to improve lives worldwide.

People


Create an exceptional people experience.

Planet


Protect our planet.

Data & Digital


Transform Takeda into the most trusted, data-driven, outcomes-based biopharmaceutical company.

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