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Job Posting

Contract and Facility Management Expert

Vienna, Vienna
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  • Job Type: Full Time
  • Job Level: Senior
  • Travel: Minimal (if any)

Takeda has been translating science into breakthrough medicines for 240 years. Every step of the way, our teams have worked together to tackle some of the most challenging problems in drug discovery and development. Today, we’re a driving force behind innovative therapies that make a lasting difference to millions of patients around the world.

In R&D, all of our history and potential comes together in an environment that welcomes diversity of thought and amplifies every voice. Working closely with colleagues, you’ll play a key role in bringing our rich pipeline of products forward to help patients. Come join a team that’s earned trust for more than two centuries, and find out how advancing transformative therapies at Takeda will shape your bright future.

Job ID R0159254 Date posted 07/31/2025 Location Vienna, Vienna

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Job Description

Job Posting: Contract and Facility Management Expert

Join Takeda as a Contract and Facility Management Expert to oversee facility operations at our new R&D site in Aspern Seestadt. In this critical role, you will support the control of the execution of contracts and collaborate with outsourced vendors through Takeda’s Integrated Facility Management (IFM) program, ensuring operational excellence, compliance, and alignment with organizational standards.

Key Responsibilities

  • Oversee and ensure timely execution of outsourced vendor contract deliverables while meeting service obligations.
  • Act as the point of contact for coordination, ensuring adherence to procurement, legal, and local regulatory requirements.
  • Collaborate with our vendors and Takeda teams for budget control, managing purchase orders, invoice tracking, accruals, and financial aspects.
  • Support the preparation and management of Master Services Agreements (MSAs) and Statements of Work (SOWs).
  • Partner closely with the External Business Management team to align operational activities.
  • Maintain compliance with Takeda’s policies, regulatory standards, and environmental, health, and safety (EHS) guidelines.
  • Provide operational support, including managing R&D meeting schedules and setting up rooms via the TANGO system.
  • Drive the successful establishment and efficient operations of the Aspern Seestadt R&D facility.

Qualifications & Skills

  • Extensive experience in facility management, financial controls, and operational project coordination.
  • Strong understanding of contracts, procurement processes, and compliance requirements.
  • Excellent collaboration and team management skills, with a proven track record of successfully handling vendor relationships.
  • Ability to ensure compliance with regulatory and organizational policies while delivering operational excellence.

This is a key operational role that requires exceptional expertise to manage the facility’s operational success and ensure seamless collaboration with Takeda’s partners and internal teams. Be a vital part of driving the success of our R&D facility. Apply now! 

Locations

AUT - Wien - DC Tower

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time
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During my 20-year journey here, I’ve been fully supported by my colleagues, and I can’t say enough about our rich internal talent and the long-standing values that drive our decisions as we work to develop important medicines for the patients we serve.

Doug Coffman - Head, R&D Asset Transition & Integration Office, R&D Regional & Business Operations

When making any type of decision, the first thing we ask is 'how will this impact patients?’ Ultimately, we’re laser focused on the best interests of the patient, and I truly believe we follow through on that.

Meredith Culp - VP, Head of Neuroscience Therapeutic Area Strategy & Operations and Head of Global Development Integration Office

Our culture and shared values make us like a family here at Takeda. It doesn't feel like work when you're doing something you love with people you love, and when your outcome is really fantastic.

Alison Handley, Head, Center for External Innovation

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Our values of Takeda-ism are Integrity, Fairness, Honesty and Perseverance, with Integrity as the core. These are brought to life through actions based on Patient, Trust, Reputation and Business, in that order.

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We are committed to embracing our differences, valuing different perspectives, and fostering a culture of respect, inclusiveness and empowerment.

Our embedded Diversity, Equity & Inclusion (DE&I) strategy enables us to attract and retain exceptional talent, drives innovation, and helps address systemic inequalities in our communities.

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