Ethics and Compliance Specialist

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Job Description

Job Title: Ethics and Compliance Specialist

Location: Istanbul, Turkiye

Job Purpose:

Ethics & Compliance Specialist primarily focuses on management and increasing the effectiveness of the local E&C program within the country.

E&C will respond rapidly to changing environment and business needs – it is close to the market and encourages ethical behaviour in line with Takeda’s values. By working in an agile manner E&C ensures the balance between stable structures, governance, processes and systems, and dynamic approaches to delivering innovative solutions to appropriately manage our risks.

E&C commits to:

• Act as role model for Takeda's values, ethics and values-based decision making, fostering this mindset in clients, partners and team,

• Enable the organization to take decisions which are ethical and in line with our priorities of Patient, Trust, Reputation, and Business, in that order.

• Collaborate across all E&C teams and partner with stakeholders in BU / BF to embed ethics and compliance as part of the way everyone works at Takeda.

Role Core Responsibilities & Accountabilities:

• Collaborate across all LOC teams and partner with stakeholders in LOC to embed ethics and compliance as part of the way everyone works at Takeda.

• Act as a key member of Turkiye Ethics and Compliance team provide support for the delivery of the ethics and compliance program across Turkiye.

• Governance: Support E&C team for the governance of LOC RECC meetings by actively managing all logistics and administrative requirements. This includes organization of meetings, archiving of meeting minutes, follow-up of agreed action items.

• Communication: Support E&C team for  establishing agile and effective communication platforms.

• Policies and Procedures:  Provide support for timely updating all global/regional/local policies and procedures and communicate all changes to internal customers via reminder e-mails.

• Monitoring: Support E&C Manager for the quarterly monitoring process and archive all deliverables (Monitoring Protocol, Report, Remediation Plan). May perform monitoring for selected High Risk Business Areas (.e.g Business Meals with HCPs).

• Training: Closely review all E&C training records and ensure all trainings are completed on a timely basis. Follow-up with all employees and send reminders where necessary.

• Documentation: Ensure all relavant departmental/functional files and documents are tracked and archived formally.

• Onboarding new joiners: Actively support all new joiners by navigating them through  their Values Journey and ensure mandatory trainings are completed on a timely basis.

• Transparency Reporting /Disclosure:  Support annual transparency reporting process and ensure the accuracy & completeness of data reported to MoH.

• Systems/Applications: Support maintenance of systems by updating local approval/matrix and relavant areas (e.g. Medispend, LORI limits)

• Speak-Up: Contribute to the creation of an environment where colleagues feel comfortable speaking –up and leaders engage in active listening.

• Value Ambassadors: Engage with Value Ambassador network and support the development of a yearly activity plan.

• Annual COI declaration: Collaborate with HR  and support the annual certification process for all employees.

Role Mandatory Responsibilities:

• Excels ethical behaviour: Act with integrity and as a role model for Takeda's values, ethics and values-based decision making (Takeda-ism) at all times.

• Training & Compliance: Timely completion of all mandatory global trainings and compliance with Takeda policies & procedures

• Speak-up for Integrity: Raising concerns in a good faith to Ethics Line, first line manager and/or E&C Team.

Role required Qualifications & Capabilities

Qualifications

• BSc/BA in law, finance, business administration or related field.

• Having strong written and speaking english skills

• 4-5 or more years of professional experience in a corporate setting, specifically in the Healthcare industry.

• Expertise in internal control and regulatory frameworks, preferably with knowledge of corporate governance (e.g., SOX).

• In-depth business & organizational insight, preferably in a global pharmaceutical organization.

• Familiarity with key laws, regulations and industry standards including but not limited to: Bribery and Corruption, Privacy, Sanctions, Anti-trust, Promotional compliance, Human Rights, Third-Party Risk Management) Experience in partnering with senior partners/leaders.

• Acts as role model for Takeda’s values, ethics and values-baseddecision making.

• High interpersonal, presentation and communication skills including ability to challenge and provide advice/ guidance to business.

• Ability to work across a diverse, multi-cultural environment.

• Leading and influencing  on cross-functional projects.

• Solution oriented strategic partner with a hands-on mind set.

• Ability to build strong relationships with key stakeholders.

• Capable of managing and prioritizing multiple tasks and objectives within strict deadlines.

• Mindset of curiosity, learning agility and interest in innovative ways of doing things.

• Strong operations and analytic skills, process-orientation, data analytics, or technical expertise to effectively design, develop and implement compliance and relevant business processes, controls, and workflows, and ability to clearly articulate issues.

Capabilities

• Develop and maintain strong relationships with partners and leadership teams across E&C.

• Anticipate and balance the needs of multiple partners.

• Demonstrate strong verbal and written communication skills.

• Structures and prioritizes topics according to their importance and urgency.

• Make sense of complex, high quantity, and sometimes contradictory information to solve problems.

• High level of resilience and learning agility.

• Consistently exercises good judgment while working in dynamic environments.

• Handle difficult issues with sensitivity and able to establish a high level of trust.

• Have broad experience working within/supporting corporate/shared service tasks and work in a networked setup.

• Understanding of the Pharma product life cycle and go-to-market models (e.g., access, distribution, real-world evidence, etc)

• Active listener, ability to understand / incorporate different perspectives.

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

Empowering our people to shine:

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, or any other characteristic protected by law.

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