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Procurement Sourcing/Supplier Enablement Asso. Manager, Global Function, Shanghai

Shanghai, Shanghai Municipality
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Takeda Business Solutions (TBS) is an award-winning organization within Global Finance, committed to creating an exceptional experience where our stakeholders feel supported and confident in our solutions.

A key business partner for Takeda, we harness the power of data and digital to optimize end-to-end processes across Finance, Procurement and HR.

TBS is a driver of the latest technology and next-generation capabilities in artificial intelligence, machine learning, robotics, process automation, and analytics, while being agile at scale.

With a clear line of sight to the patient, we create seamless experiences that free up our people’s time to focus on our purpose — better health for people, brighter future for the world.

When you join TBS, you'll become part of an exciting journey of transformation. Our shared mindset of innovation means we’re constantly striving to improve our organization, ways of working and outcomes — creating a uniquely rewarding culture for employees and an exceptional people experience.

It's an exciting world of collaborative change, where you’ll be empowered to challenge the status quo, make a lasting impact, and reimagine the future for yourself and the business.

Job ID R0112601 Date posted 12/05/2023 Location Shanghai, Shanghai Municipality

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Job Description

OBJECTIVES:

Takeda Business Solutions (TBS) is a function within Takeda with the objective of enabling Takeda’s
business strategy, delivering simplification and cost reduction, improving services, and providing a
transformation engine for continuous improvement for Takeda. ‘Building and Delivering Simplified
and Innovative Solutions’ is our overarching vision with Patients at the center of all that we do.
The role supports the executing of sourcing, onboarding and offboarding of contracted suppliers to
enable seamless transactional operations in requisitioning, ordering, and invoicing. The role is
focused on all activities required to execute sourcing, with the appropriate tools, onboard suppliers
from the moment contracts are signed to the point where Takeda business users can start to order
goods and ser-vices.
This includes facilitation of vendor data management (i.e., creation of new vendors), connecting on
buying platforms, applications, catalogues and defining operational ways of working to engage with
business users. When supplier contracts are terminated, this role ensures appropriate securing of
in-formation, disable access to Takeda platforms, applications or catalogues and de-activation of
suppliers in transactional buying systems. The role relies on support from Process & Systems and
Support Solutions for technical / system-related matters.
Key objectives include:

  • Engage with sourcing execution and enablement teams, R2O operations and Content, Catalogue and Contract management to plan supplier enablement activities.
  • Ensure appropriate supplier due diligence checks are performed at the supplier enablement stage as part of the pre-qualification process.
  • SPOC for (new) suppliers in the operational and technical onboarding process.
  • Oversee and manage progress of supplier onboarding /off-boarding process within agreed timelines.
  • Lead and coordinate tasks with other TBS procurement solutions teams to ensure efficiency and quality of services.
  • Ensure security and confidentiality for Takeda when supplier relations and contracts are terminated.
  • Address / raise issues related to non-compliance to procurement and supplier management guidelines

ACCOUNTABILITIES:

Key accountabilities include, but are not limited to:
1. Sourcing & Supplier Enablement
a) Closely support and collaborate with the strategic sourcing managers to execute the end-to end sourcing activities on demand.

b) Ensure the enablement of invited suppliers for online RFx events participation and eventual award.
c) Administer and host online RFx events (sourcing, auctions, etc) for identified sourcing projects.
d) Ensuring the prepared price/proposal recommendations to the strategic sourcing managers are in order and within the stipulated SLAs .
e) Lead cross-functional teams across different international Takeda entities to deliver global TBS initiatives.

2. Procure-to-Pay (P2P)
a) Provide guidance to GREFP & Business users on the appropriate buying channels to setup.
b) Lead cross-functional teams across different international Takeda entities to optimize &
harmonize current end to end Procure-to-Pay processes.
c) Establishing and monitoring KPI and operational metrics performance on performance dashboards.
d) Change management and guidance to internal business stakeholders on P2P process changes.

3. Supplier Management
a) Ensure governance and roadmap development for different Takeda regions.
b) Ensure appropriate supplier due diligence checks are performed and verified to minimize risk in the setup of new vendors to Takeda.
c) Lead and coordinate onboarding tasks performed via/by other TBS Procurement Solutions teams from different regions to maintain overview and control.
d) Conduct periodic review on the accuracy of supplier information as part of the suppliers offboarding / deactivation.
e) Ensure supplier offboarding is complete with supplier – business user system access disabled from further transaction.
f) Track, monitor and report KPIs related to supplier enablement process.

Qualifications & Skills:

1. Experience
a) Familiarity with sourcing and procurement procedures with at least 5 years of experience in procurement sourcing + 2 years in supervisory role.
b) Prior international experience in the conduct of online tenders and auctions.
c) Experience in process optimization & continuous improvements is a plus.

2. Education / Qualifications
a) Bachelor’s degree in engineering or finance/business or supply chain.
b) Procurement related certification (such as CIPS, CPSM, APICS) is a plus.
c) Experience in working within an international/global remit across different cultures.

3. System / Software Competencies
a) Prior operating experience with procurement platforms (SAP Ariba, SAP Ariba SCC modules and Coupa) is a plus.
b) Advance proficiency in using Microsoft Office software (PowerBI, Excel, etc).
c) Proficiencies in Robotic Process Automation (UiPath) and Power Automate is a plus.


4. Language Competencies
a) Strong interpersonal (written and oral) communication skills in English.
b) Business level fluency in Mandarin (written and oral).
c) Language competencies in another Asian/European language is a plus.

5. Behavioural Competencies/Skills
a) Strong data analytical skills and has proven quantitative abilities (e.g. cost modelling, price analysis).
b) Excellent project and time-management, organizational and collaboration skills.
c) Possesses keen eye for details with entrepreneurial mindset and spirit to create and innovate.
d) Provides firm guiding hands to the junior TBS Sourcing Specialists on category competency development.
e) Comprehensive understanding of all roles in TBS Procurement Solutions and
interdependencies for delivery of global TBS initiatives.
f) In-depth knowledge on local market requirement and legislations for processes and systems limitations.
g) Solid knowledge of the buying channels available in the market and system requirements from a supplier’s perspectives.

TRAVEL REQUIREMENTS:

  • Some limited travel may be required

Locations

Shanghai, China

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time
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Success profile

What makes a successful team member within TBS at Takeda?

  • Collaborative
  • Values-Driven
  • Adaptable
  • Innovative
  • Empathetic
  • Communicator

Your TBS Onboarding Experience

Life at TBS – What Sets Us Apart?

Working at Takeda

  • Inclusion

    Here, you will feel welcomed, respected, and valued as a vital contributor to our global team.
  • Collaboration

    A strong, borderless team, we strive together towards our priorities and inspiring mission.
  • Innovation

    Bold initiatives, continuous improvement, and creativity are at the heart of how we bring scientific breakthroughs from the lab to patients.
  • Top Workplace

    Recognized for our culture and way of working, we’re one of only 17 companies to receive Top Global Employer® status for 2024.
  • Work-Life

    Our people-first mission extends beyond patients to include their families, communities, and our own Takeda family.
  • Empowerment

    Through trust and respect, you will have genuine support from leaders, managers, and colleagues to do your best work.

We're Steadfast In Our Commitment to Four Key Imperatives

Patient


Responsibly translate science into highly innovative medicines and accelerate access to improve lives worldwide.

People


Create an exceptional people experience.

Planet


Protect our planet.

Data & Digital


Transform Takeda into the most trusted, data-driven, outcomes-based biopharmaceutical company.

Exterior of Takeda Building

About our location

Shanghai, Shanghai Municipality


View Map of Shanghai, Shanghai Municipality

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