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Executive Assistant / Coordinator

Neuchâtel, Canton of Neuchâtel
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On the Global Manufacturing and Supply (GMS) team at Takeda, you’ll be part of a rapidly transforming industry that’s applying technology and data in new ways. Within our agile, innovative, people-centric organization, your work will matter every day as you use your skills to help us manufacture therapies for patients on our four platforms:

  • Small Molecules
  • Biologics
  • Plasma
  • Cell and Gene

As part of the GMS team, you'll have the opportunity to pursue unique experiences and build new skills, and you'll know that the work you do every day makes an impact — on our patients, our people, our planet, and on yourself.

Job ID R0119228 Date posted 05/23/2024 Location Neuchâtel, Canton of Neuchâtel

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Job Description

About the role:

You'll support our Site Head and Leadership Team, ensuring seamless operations even when they're away. From coordinating events and managing web content to organizing travel and handling administrative tasks, you'll be the go-to person for keeping things running smoothly.

How you will contribute:

  • Support the Site Head and the SLT with the coordination and follow up of the priorities and tasks as well as the SLT Meeting preparation and facilitation.

  • Leading small site projects.

  • Organize Site Head agenda, meetings, visits, indoor or outdoor events, workshops or business meals.

  • Support Communication Manager with events, visits, translation, purchase orders, professional interpretation organization, web updating with presentations, pictures or videos, support for comm surveys, digital screen diffusion of local and global information, or for various projects. Act as back up during vacation for weekly newsletters or other tasks, and be the contact person if needed.

  • Onboarding preparation for Site Head direct reports (office, IT material, 1:1 etc).

  • Travel booking for Site Head or information to employees.

  • Follow up and training for new digital technologies.

  • Replacement of Quality Assistant for various administrative tasks.

  • Web editing and regular updating of the Neuchâtel Intranet, HR Intranet and SLT Team Site (news, agenda, change requests from employees, Global recommendations).

What you bring to Takeda:

  • Work experience in an international environment.

  • "Maturité" or University degree.

  • GMP or pharma environment experience acquired.

  • English and French (excellent knowledge).

  • German is a plus.

  • IT knowledge : Windows environment | Microsoft Apps. ther applications : Ariba – Concur – Veeva – Workday.

What Takeda offers you:

- Competitive salaries.

- Full accident coverage.

- Participation in health insurance premiums.

- Advantageous pension plans.

- Subsidised meals.

- Financial participation in employee sports activities.

- Transport: support for local public transport passes, free parking, car sharing programme.

- Takeda Neuchâtel offers its employees an attractive working environment and conditions. The well-being, safety, development and career advancement of its employees are at the heart of our vision and our Human Resources, Health, Environment and Safety policies.

- Takeda Neuchâtel is an employer committed to its employees and to future generations.

Learn more about Takeda Neuchâtel:

With over 700 employees, Takeda Neuchâtel is one of the ten largest employers in the Canton of Neuchâtel and one of the leading biopharmaceutical production sites in Switzerland. Operating 24 hours a day, 7 days a week, the site employs a wide range of professionals trained in biotechnologies and their application in industrial production.

With more than twenty nationalities, Takeda Neuchâtel offers an international, diverse and innovative working environment within a company that is firmly rooted and committed to its local ecosystem.

Takeda Neuchâtel is certified as a training company by the Swiss State Secretariat for Economic Affairs. We train young apprentices in various fields such as laboratory quality control, logistics, IT and biopharmaceutical production.

"Empowering our people to shine”:

Takeda is proud of its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and job applicants without regard to skin colour, religion, gender, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status or any other characteristic protected by law.


CHE - Neuchatel

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Working at Takeda

  • Inclusion

    Here, you will feel welcomed, respected, and valued as a vital contributor to our global team.
  • Collaboration

    A strong, borderless team, we strive together towards our priorities and inspiring mission.
  • Innovation

    Bold initiatives, continuous improvement, and creativity are at the heart of how we bring scientific breakthroughs from the lab to patients.
  • Top Workplace

    Recognized for our culture and way of working, we’re one of only 17 companies to receive Top Global Employer® status for 2024.
  • Work-Life

    Our people-first mission extends beyond patients to include their families, communities, and our own Takeda family.
  • Empowerment

    Through trust and respect, you will have genuine support from leaders, managers, and colleagues to do your best work.

What we believe in

Our values of Takeda-ism are Integrity, Fairness, Honesty and Perseverance, with Integrity as the core. These are brought to life through actions based on Patient, Trust, Reputation and Business, in that order.

Our belief in putting people first extends beyond our patients — it includes their families and communities, as well as our Takeda colleagues and their families.

We are committed to embracing our differences, valuing different perspectives, and fostering a culture of respect, inclusiveness and empowerment.

Our embedded Diversity, Equity & Inclusion (DE&I) strategy enables us to attract and retain exceptional talent, drives innovation, and helps address systemic inequalities in our communities.

  • Integrity

  • Fairness

  • Honesty

  • Perseverance

We're Steadfast In Our Commitment to Four Key Imperatives


Responsibly translate science into highly innovative medicines and accelerate access to improve lives worldwide.


Create an exceptional people experience.


Protect our planet.

Data & Digital

Transform Takeda into the most trusted, data-driven, outcomes-based biopharmaceutical company.

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