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Executive Administrative Assistant, Global Biologics

Boston, Massachusetts
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  • Job Type: Full Time
  • Job Level: Senior
  • Travel: Minimal (if any)

At Takeda, we strive to provide transformational opportunities for every member of our team, and we empower our people to take charge of their futures. In an environment that fosters lifelong learning and a growth mindset, you’ll have the support you need to thrive — at work and beyond.

Job ID R0102103 Date posted 11/14/2023 Location Boston, Massachusetts

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Job Description

About the role:

At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.

Join Takeda as an experienced Executive Administrative Assistant where you will provide high-level administrative and office support responsibilities to the Head of Global Biologics (GB) and the leadership team. You will also manage general direction to plan, prioritize, communicate and organize highly diversified workload and complex projects that are usually confidential and sensitive in nature. this will require independent judgement and initiative and the ability to anticipate needs and accomplish complicated tasks without direction. As part of the GB team, you will report to the Head of the department and manage special projects and events as assigned by our leadership team.

How you will contribute:

  • Primary point of contact for internal and external stakeholders. Consistently models strong communication skills in dealing with key people. Compose complex communications to broad audiences to ensure smooth operations of the GB leadership office. 

  • Understand the structure of the organization and develop a strong network across departments; draw on network to answer questions, solve problems, and successfully execute responsibilities. 

  • Make decisions with general management direction.  While making decisions, exercises greater latitude based on extensive administrative experience and knowledge of Takeda’s operations, policies, and procedures.

  • Coordinate documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.

  • Effectively prioritize, balance, and manage a variety of projects with differing deadlines to successful completion for the head of department and leadership team.

  • Manage Head of Global Biologics and Leadership team calendars, schedule appointments, and coordinate meetings, ensuring all necessary resources are prepared in advance. 

    • Understanding of priority meetings; schedule last-minute meetings when necessary. 

    • Organize face-to-face, virtual and hybrid meetings. 

    • Awareness of meeting locations and travel time between campus locations. 

    • Include pre-reads and proper meeting materials in the invites. 

    • Assist in the preparation and coordination of materials for department meetings, and other company events. 

    • Facilitate leadership team meetings, Responsible for agenda, record of meeting minutes and their timely distribution. 

  • Prepare reports, presentations, and other documents as requested by the leadership team. 

  • Collect, review, analyze, interpret, enter, and format accurate data into intranet, spreadsheets, databases, and other electronic tools. 

  • Review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards.

  • Make travel arrangements including flights, hotel reservations, and transportation, for head of department, leadership team and visitors as needed. Is extremely knowledgeable of company travel policy and procedures. Travel may involve more than one destination or international travel and more than one traveler. Complete expense reports in a timely manner.

  • Develop a strong network within the administrative team in Takeda to answer questions, solve problems, and successfully execute responsibilities. 

  • Coordinate and implements complex projects from conception to completion.

  • Complete projects with only general direction for manager.

  • May serve as the lead for a given project and coordinate work of other non-exempt employees.

  • Manage confidential information with discretion and professionalism. 

  • Leverage latest technology, using both inside and outside resources.

  • Perform other duties as required.

  • Onsite presence is required, 4-5 days per week.

Minimum Requirements/Qualifications:

  • High school diploma/GED required.  An associate degree preferred.

  • Minimum 8 years of relevant work experience, or equivalent combination of training and experience.  

  • Proficient in Microsoft Office Suite, SharePoint, Smartsheet and other relevant software. 

  • Serves as a knowledgeable resource for other assistants and employees regarding organizational inter-dependencies.

  • Develop a strong network within the administrative team in Takeda to answer questions, solve problems, and successfully execute responsibilities.

What Takeda can offer you:

  • Comprehensive Healthcare: Medical, Dental, and Vision

  • Financial Planning & Stability: 401(k) with company match and Annual Retirement Contribution Plan

  • Health & Wellness programs including onsite flu shots and health screenings

  • Generous time off for vacation and the option to purchase additional vacation days

  • Community Outreach Programs and company match of charitable contributions

  • Family Planning Support

  • Flexible Ways of Working

  • Tuition reimbursement

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position iscurrently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

Base Salary Range: $54,600.00 to $78,000.00, based on candidate professional experience level. Employees may also be eligible for Short-term and Long-Term Incentive benefits as well. Employees are eligible to participate in Medical, Dental, Vision, Life Insurance, 401(k), Charitable Contribution Match, Holidays, Personal Days & Vacation, Tuition Reimbursement Program and Paid Volunteer Time Off. The final salary offered for this position may take into account a number of factors including, but not limited to, location, skills, education, and experience.

In accordance with the CO Equal Pay Act, Colorado Applicants Are Not Permitted to Apply.



EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.


Boston, MA

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Where you fit in

Our team at Takeda is tackling some of the most challenging problems in drug discovery and development. As the newest member of our Research team, you’ll conduct purposeful, meaningful work on groundbreaking modalities that may lead to breakthrough drugs.

With our deep investment in next-generation technologies, you’ll have the resources and support to do your best work. As a part of our team, you’ll connect with brilliant minds inside and outside of Takeda. We are committed to collaborating with academia and emerging biotech companies to expand our reach and impact in cell therapy, gene therapy and data sciences.

Our team’s wide-ranging expertise includes medicinal chemistry, genomics datasets, immunofluorescence, high content imaging, flow cytometry, transcriptional profiling, multi-step synthesis, multimodal genetics, pharmacokinetics and much more. Whatever area inspires you, your work will support the progression of an innovative, industry-leading discovery pipeline and make an impact that matters to patients and society.

A career in Research at Takeda will give you everything you need to succeed professionally — and make a difference to patients, people and the planet.

  • Design and carry out experiments

  • Manage multiple projects

  • Document data

  • Mentor other scientists

I feel especially lucky to be able to work with colleagues across the industry to meet a unified goal.Takeda is paving the way for how research will be conducted in the future.

Daniel Scheibe - Senior Manager Operations, Systems Engineering, Drug Discovery Sciences

Along with incredibly passionate colleagues, there’s a clear commitment to invest in the best facilities and the right equipment needed to successfully perform world-class science.

Christina Alves - Head of Biotherapeutics Process Development

Our pipeline

Our internal research capabilities and external partnerships contribute to an R&D engine that has produced exciting new molecular entities (NMEs) across our core Therapeutic Areas. Check out our pipeline and see how we’ll continue delivering a steady stream of next-generation therapies.

Learn more

What we believe in

Our values of Takeda-ism are Integrity, Fairness, Honesty and Perseverance, with Integrity as the core. These are brought to life through actions based on Patient, Trust, Reputation and Business, in that order.

Our belief in putting people first extends beyond our patients — it includes their families and communities, as well as our Takeda colleagues and their families.

We are committed to embracing our differences, valuing different perspectives, and fostering a culture of respect, inclusiveness and empowerment.

Our embedded Diversity, Equity & Inclusion (DE&I) strategy enables us to attract and retain exceptional talent, drives innovation, and helps address systemic inequalities in our communities.

  • Integrity

  • Fairness

  • Honesty

  • Perseverance

Working at Takeda

  • Inclusion

    Here, you will feel welcomed, respected, and valued as a vital contributor to our global team.
  • Collaboration

    A strong, borderless team, we strive together towards our priorities and inspiring mission.
  • Innovation

    Bold initiatives, continuous improvement, and creativity are at the heart of how we bring scientific breakthroughs from the lab to patients.
  • Top Workplace

    Recognized for our culture and way of working, we’re one of only 15 companies to receive Top Global Employer® status for 2023.
  • Work-Life

    Our people-first mission extends beyond patients to include their families, communities, and our own Takeda family.
  • Empowerment

    Through trust and respect, you will have genuine support from leaders, managers, and colleagues to do your best work.

We're Steadfast In Our Commitment to Four Key Imperatives


Responsibly translate science into highly innovative medicines and accelerate access to improve lives worldwide.


Create an exceptional people experience.


Protect our planet.

Data & Digital

Transform Takeda into the most trusted, data-driven, outcomes-based biopharmaceutical company.

Exterior of Takeda Building

About our location

Boston, Massachusetts

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